GAME RUNNER SUBMISSIONS
Will OPEN on October 1st, 2022, and CLOSE November 4, 2022.
To SUBMIT A GAME CLICK SUBMIT EVENT button on the HOST MENU at the top of this page and follow the directions.
APPRECIATION & BENEFITS
Game Runners/Event Hosts get a free Game Runner Badge as a Thank You for their hard work. Without the Game Runners there are no games. The Game Runner Badge allows Game Masters to choose to be a Player for free the entire weekend in other people's games and get you early access on October 28! In the past we had a sweet mix of well-known games like D&D 5E, Dungeon Crawl Classics, Coyote & Crow, Call of Cthulhu, Mothership, Alien, Vaesen, The Expanse, Traveller, and independent games for folks to try something new and different.
In-Person Game Runners will have their lunch on us!
There will be dedicated prizes give-away-draws for Game Runners, including a special THANK YOU GIFT from Drive Thru RPG to celebrate our 5TH ANNIVERSARY for all Game Runners who run a game during this year's con!
Our HYBRID Convention has Friday and Saturday as the ONLINE days, and Sunday as the IN-PERSON day at Dickens Pub in Calgary, Alberta, Canada.
Each Game will have a VOICE and TEXT chat created on the RPGA Con Discord Server by your Game's Title as soon as your game is approved and you will be able to post and pin stuff so you can interact with your players ASAP.
ONLINE SCHEDULE: Con Time is Mountain Standard Time
Friday and Saturday
Game 3:00 AM -7:00 AM (4 hrs.)
Game 8:00 AM -12:00 PM (4 hrs.)
12:15-12:45 PM Social Saturday
- Game 1:00 PM -5PM (4 hrs.)
5:15-5:45 PM Social Friday
- Game 6:00 PM -10:00 PM (4 hrs. Soft Stop)
IN-PERSON SCHEDULE
Sunday
-9:30 AM Volunteer Set Up
-10:00 AM Doors Open & Check In
-10:45 AM Welcome Remarks
- Game - 11:00 AM to 3:00 PM (4 hrs Hard Stop)
3:00-4:00 PM Social & Prizes
- Game - 4:00 PM - 8:00 PM (4 hrs Soft Stop)
SAFETY TOOLS
Game Runner/Event Hosts MUST also agree to support and follow our Safe Space Code of Conduct and use a safety tool, such as the X-Card or lines and veils. For more choices play check out Monte Cook's Consent in Gaming free booklet, it is AMAZING!
Also providing trigger and content warnings are helpful too.
Our ROLL20 X-Card suggestion: Set the X-card as a CHARACTER in the Journal and make it viewed by All Players and Editable by All Players, then they can just drag it onto the map screen to use. Here is a Transparent image for the X-Card Character token for you:
CHARITY DRIVE
Every year we support local charities. We encourage and hope some of you Game Runners will join us by bringing the spirit of giving to your games by running in-game donation incentives through our Canada Helps Fund Raising Event.
Our Suggested Player In-game Donations
- $5 to buy luck (ie. +1 modifier to roll)
- $5 for reroll
- $10 to force GR to reroll
- $10 to resurrect PC
- $10 to deflect damage
- $10 to give GR or Player advantage/disadvantage on a roll
- $10 to buy advantage (clue, hint, tactical advantage, etc.)
TIME ZONES
Remember our base time zone is MOUNTAIN STANDARD TIME, but this is a WORLDWIDE event so we have tried to have a broad range of times for INTERNATIONAL gamers, Use this site to convert to your time zone: https://www.timeanddate.com/worldclock/converter.html
Your Game Runner/Host Responsibilities:
1) You must read the SAFE SPACE CODE page. By making your submission you are agreeing to adhere and enforce it and to use some sort of safety tool at your game for everyone’s safety and gaming fun. The default safety tool is the [X-CARD]. You also agree to communicate well with the Organizers, your Players, and to be on time. Any No-Shows may be banned from further RPGA events.
2) This is a HYBRID Con with a 1 Day IN-PERSON (Sunday), and 2 Days ONLINE (Friday & Saturday).
Please be aware that the IN-PERSON Con has a possibility of being cancelled depending on the Heath Measures at the time and our Venue's status.
3) ONLINE Events: the Hosts/Game Runners are responsible for choosing your format and setting up the online spaces for your game and providing the links to the organizers and participants.
We will provide a Voice and Text Channel for your games on our DISCORD server immediately once your game is approved and you can start pinning posts and interacting with players there.
4) CHECK IN WITH YOUR PLAYERS LIST: We are suggesting to Game Runners to send links 2-3 days before the game. Then again 30 minutes BEFORE your start time. Players may have cancelled or new ones may joined up and need your links sent to them.
5) Plan to spend around 15 - 30 mins for PLAYER ORIENTATION, many are NEW and need a walk thru of your online venue, help with their microphones or basic rules for your game/event. You are required to send the Organizers your links so our help desk can direct any lost players.
6) RPG and Panel events: please do NOT pick times in the daily intermissions, that's when we plan our PRIZE DRAWS AND SWITCHING GAMES.
7) All con times are MOUNTAIN STANDARD. Be aware when you are selecting your start times.
8) You must provide your VTT links (Roll20/Foundry/Vault/Zoom), in your submission form so that our HELP DESK can direct any players that are lost.
9) CANCELLATION- We totally understand Real Life and Your Health comes first.
If you need to cancel PLEASE let us and your players know as soon as possible using the message system on your TTE game event, then cancelling your event in TTE under EVENTS I'M HOSTING, email us and the players, and putting a note in your Game's Discord text channel. This all helps get the message out to your players so they have time to find another game. We appreciate as much notice as you can give.
Thanks Game Runners!
