We are excited you are interested in joining us as an Exhibitor and/or Sponsor for BGG.Spring this May 27-30, 2022 at the Hyatt Regency DFW Airport. The following is general information for you to prepare for exhibiting at BGG.Spring. Please keep this information handy and refer back to it as needed.

Please read this document all the way to the end. The thing you care about the most is down there. And keep an eye on your email - we will be sending out more information periodically via emails and News items as we get more details closer to May.

Tabletop.Events

We are now using the Tabletop.Events platform to plan and organize our convention. This means it is now a multi-step process to register as an exhibitor:

• Become familiar with the TTE Exhibitor Registration Process
• Apply to exhibit here: Apply to Exhibit and/or Sponsor
• Once we approve your application you will then be able to purchase booths and/or sponsorships. Instructions will be in the email you received confirming your application is approved.
• Once you have purchased your booth or sponsorship (See below for the purchase links) you will receive another confirmation email containing a summary of the information here, as well as the link to our dedicated Exhibitor hotel room block.
• Note that the booth(s) you purchase are not fixed in place yet on the exhibit hall map at time of purchase. Actual booth assignment will take place once the exhibit hall location is determined.

Booth options

• Standard 10x10: $450
• 8’ high back wall and 3’ high sidewall pipe & drape
• 2 badges for the convention
• 1 x 6’x30” skirted table
• 1 x 6’x18” skirted table
• 4 chairs
• 1 wastebasket
• 1 ID sign

Code of Conduct

Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are subject to the Code of Conduct and COVID Protocols.

In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing / uniforms / costumes, or otherwise create a sexualized environment. Please make sure all individuals that are assisting in your booth are aware of this policy.

Also note that all official publisher activity including demonstrations of games and promotional material must be kept inside your exhibit space inside the exhibit hall or during a sponsored event.

Exhibit Hall hours

Setup: You will have access to the Exhibit Halls for setup on Thursday the 26th from 1-6pm and Friday the 27th from 8am until noon when the hall opens to the public.

Shipping

You will be able to ship items directly to the hotel through the FedEx office, details below to be finalized.

Note that we have negotiated reduced rates with the FedEx business office located on the convention level of the hotel:

• A discount of 15% off the FedEx Business Center pricing over the event dates, for shipping, receiving and package handling.

Sponsorship Opportunities

Several Sponsorship Opportunities are available - See HERE.

Library Donations

Because of the disruptions over the past couple years the BGG Library may be missing your latest titles. If you have released anything new since 2019, we would be pleased to receive your latest creations and make them available to our attendees. Library donations should be received at the following address by May 15th:

• BGG.CON Library
• 4510 Duncanville Rd
• Dallas, TX 75236

or bring them directly to the convention.

Exhibitor Benefits

Continuing this year are a couple of additional benefits for our exhibitors:

• A private "retreat" room will be set up as a place to relax for your staff. There will be complimentary light snacks and beverages provided. This room isn't securely locked, nor is there room for any personal item storage.
• Booth lunch delivery (TBD) - the banquets department of the Hyatt Regency will have a signup sheet on your booth each morning if you'd like to place an order from that day's "Cash & Carry" menu delivered to you a little before lunchtime. Note we have not yet confirmed this specific benefit with the Hyatt but are hopeful it can continue in the current environment.

Questions?

Let us know: events@boardgamegeek.com