Venue FAQ

Hotel Policies

Some Hotel Policies can be found HERE

Outside Alcoholic Beverages - Per the laws of the State of Texas NO ALCOHOLIC BEVERAGES ARE PERMITTED in the convention meeting spaces unless they have been purchased directly from the hotel. BGG Events Staff and Hotel Management reserve the right to remove the alcoholic beverages and/or the individual(s) from the meeting spaces.

Smoking/Vaping - No Smoking/Vaping allowed inside the Hotel (per City of Dallas ordinances and Hotel placards).

Animals - Read the pet policy here.

Pets are not allowed in common areas, including the meeting spaces, fitness center, gift shop, restaurants, bar or pool.

Firearms - Read the Firearms Policy here

Parking

Parking available at a reduced parking rate (see below) for the duration of the convention and all of it is within walking distance of the hotel. However, we cannot guarantee availability and strongly encourage carpooling, ride share options or public transportation. See the Parking Map for locations of the 3 Parking lots (Radish Lot, B-Lot, and Lot H with access to the hotel via Union Station through an underground tunnel.

Hotel guests who do self-park will need to let the Front Desk know when they check-in so their guest room key cards will allow for the in/out access at both lots. The parking rate for hotel guests will be $5 per day.

For daily drive-ins, the pay stations will be set at the discounted rate of $5 per in/out. Should guests leave during the day and return, they will need to pay again and we cannot guarantee their spot will be available upon return.

Valet charges are at the hotel’s standard prevailing rates.

Parking Map is HERE.

Other Transportation options

• Uber/Lyft
• DART (Dallas Area Rapid Transit)

• Trinity Express Railway

• If your traveling from a little further away, you might also consider Amtrak....

The hotel is connected to Union Station via underground tunnel, easy walking distance. If a door is locked, there should be a bell to ring that will alert someone to open it.

Shipping

FedEx operates the hotel Business Services Center located on the convention level and receives all shipping to the hotel. More information on their hours of operation can be found HERE.

BGG Events has also negotiated the following discounted pricing for use of in-house FedEx service:

• $10 handing fee for incoming packages (self-pickup only at FedEx office located on the convention level).
• Additional $10 delivery fee to have received package delivered to booth, guestroom, or other location inside of the Hotel.
• Outgoing packages handling fee will be at the reduced rate of $10 per package. Additional fee of $5 if a FedEx box is required. (note: the $5 box fee will cover any size box, and is a significant reduction in price if large sized box is required).

Exhibitors with a booth may contact FedEx for quotes on inbound/outbound material handling.

WIFI

The Hyatt Regency Dallas provides complimentary WIFI available in the guest rooms and "public areas" (lobby, cafe, etc.). This does not include the meeting spaces, such as ballrooms, breakout rooms, exhibit hall, and library. WiFi will be available in those rooms for a daily fee. We have negotiated an access code for all attendees to include WiFi in the meeting areas but bandwidth is limited - please only use it for checking email, social media, etc. - no streaming... (this is the plan, but not confirmed yet)

Other Questions

Hotel Room Transfers

Please post to the forum link BGG.CON 2022 Official Hyatt Regency Dallas Room Reservation Transfer List to make arrangements to possibly transfer your room to another attendee. Follow the instructions in the forum post. DO NOT CANCEL YOUR RESERVATION. When you have worked out a transfer arrangement with someone, please contact the hotel with the name of the person for the room transfer.

Hotel Sold Out

Generally, attendees book their rooms early, and then about one or two months before the convention opens, we have a little bit of attrition due to work conflicts, etc. When that happens, we ask those with rooms to "TRANSFER" their rooms to another attendee. See the forum link BGG.CON 2022 Official Hyatt Regency Dallas Room Reservation Transfer List .

Roommates

Please post to the forum BGG.CON 2022 Looking for a Roommate Thread and make arrangements. You will also want to make sure your roommates name is listed on the room information with the hotel so they can check-in to the room (in case you are not there yet).

Hotels Outside of Hyatt Regency

BGG.CON has a room commitment contract with the Hyatt Regency that makes it possible for us to use the meeting space. So we strongly encourage you to stay at the Hyatt Regency, if there are rooms and/or roommates available.