BGG.CON 2022

We are excited you will be joining us as an Exhibitor and/or Sponsor for BGG.CON this November 9-13, 2022 at the Hyatt Regency Dallas. The following is General Info for you to prepare for Exhibiting at BGG.CON. Please keep this information handy and refer back to it as needed.

Please read this all the way to the end. And keep an eye on your email - we will be sending out more information periodically via emails and News items as we get more details closer to November.


Tabletop.Events

We are now using the Tabletop.Events platform to plan and organize our convention. This means it is now a multi-step process to register as an exhibitor:


Code of Conduct/Health & Safety Protocols

Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are subject to the following:


Exhibit Hall hours

Day Time Description
Tue 1pm-6pm Setup day (only those holding exhibitor badges will be allowed access)
Wed 8am-6pm Setup/Media day (only those holding exhibitor and press badges will be allowed access)
Thu-Sat 10am-5pm Open to the Attendees
Sun 10am-3pm Open to the Attendees

Demos/Events/Tournaments

As noted above, all official exhibitor/publisher activity including demonstrations of games and promotional material must be kept inside your exhibit space inside the exhibit hall or during a sponsored event.

If you would like to add scheduled demos at your booth to the event schedule, we can arrange that through the "Host Events" system. This document can assist with making those arrangements. Just make sure to set the Event type to "Exhibitor Events", not Board Game, Wargame, etc.

To host a larger event that will not fit within the confines of your booth space, please see the Event Sponsor option in the list of Sponsorships.


Booth options

Standard 10x10 booth ($750) includes:

You may purchase multiple booths. Prices are noted on the Booth availability links in the approval email.


Draft Day

Once your booth has been purchased, you are guaranteed a space to demo/sell your wares.

To determine the actual location of your booth, we’re continuing something we started several years ago - Booth Draft Day We will notify you of the date/time to join a Zoom Call to get all of the booths assigned. You will be invited to join that virtual call (or I can call you) sometime throughout that day when it is your turn to choose your location. The schedule will be published one week in advance and the draft order will be based on how long you’ve been exhibiting at BGG events. If you can’t make the Zoom Call, email events@boardgamegeek.com with your location preferences and we will try to accommodate them.

You must be current on all BGG invoices (advertising, etc.), to participate.


Shipping

You will be able to ship items directly to the hotel through the FedEx office. See HERE for hours of operation. And this form at this link will provide the shipping instructions.

Note that we have negotiated reduced rates from those shown at the form link:


Sponsorship Opportunities

Several Sponsorship Opportunities are available - See HERE.


Library Donations

The BGG Library may be missing your latest titles. If you have released anything new within the last year, we would be pleased to receive your latest creations and make them available to our attendees. You may review our library HERE.

Library donations should be received at the following address by October 22nd:

or bring them directly to the convention.


Exhibitor Benefits

Continuing this year are a couple of additional benefits for our exhibitors:


Hotel Rooms

The Exhibitor hotel room block will be available in late June and we will send an email to all badge holders with the appropriate hotel block code when it is available. At that point it will also be included in the exhibitor badge verification email.


Refunds

Refunds for Exhibitor booths and badges purchased on TTE can be refunded the full amount minus any associated fees (payment processing and TTE support) up until October 20. Please contact events@boardgamegeek.com if you need assistance.


Questions?

Let us know: events@boardgamegeek.com

Looking forward to meeting with you!