Exhibitor/Vendor Terms of Service

BOOTH FEES COVER:

Use of booth space
Inclusion in the online and physical programs.
One complimentary exhibitor badge per initial booth; with an opportunity to purchase any additional exhibitor badges at $10 each.

CANCELLATIONS

All cancellations must be submitted, in writing, by Friday, October 9th, 2026.

If cancelled in writing by the deadline, Exhibitor booth fees are refundable less a 50% cancellation fee. Booth fees are not refundable under any other circumstances. Advertising and Sponsorship fees are not refundable under any circumstances.

BREAKDOWN and LOAD OUT

Will be allowed on Sunday afternoon after the close of the convention.

PIPE and DRAPE will be optional. A few exhibitors have commented that they didn't need/want pipe and drape around their booths. So, there will be a question on the form for exhibitors to state a preference.

One (1) TABLE and two (2) CHAIRS are included with booths. Not all exhibitors have a need for the tables and chairs that were included with their booth.

EXHIBITOR TERMS & CONDITIONS

The Terms & Conditions contained herein are intended, by Interstellar Entertainment, Inc., hereafter referred to as TravellerCon, or TravellerCon/USA, to serve the best interest of the convention, the exhibitors and the attendees, and to give notice to applicants and exhibitors of governing terms and conditions. All applicants, exhibitors, and exhibitor-appointed contractors are bound by these rules and regulations.

TravellerCon shall have full authority to interpret or amend these terms, and its decision is final. Exhibitors agree to abide by any terms and conditions that may hereafter be adopted, which shall be as much a part of these Terms & Conditions as though originally incorporated. All issues not addressed herein are subject to the decision of TravellerCon.

The exhibitor understands and agrees that the information contained in this document and the TravellerCon Terms & Conditions are an integral and binding part of the Exhibitor/Sponsor agreement and that signing the exhibit space application/contract indicates understanding and agreement to comply with all policies, rules, regulations, terms and conditions, and any others issued by TravellerCon regarding the convention; willingness to abide by the payment policy; acknowledgement of having read TravellerCon Terms & Conditions; and agreement to distribute them for proper execution to those individuals involved with exhibiting.

Assignment of Space

Management reserves the right to make any revisions necessary to the floor plan.

All space is assigned solely by TravellerCon. While management will make every attempt to accommodate exhibit space requests, they reserve the right to modify the floor plan to serve the best interests of the event. Such a modification does not relieve exhibitor of contracted liability. TravellerCon decisions about exhibitor space assignments are final and binding.

Care of Premises

No part of an exhibit, sign or other materials may be posted, nailed, taped, or otherwise affixed to walls, doors, or floor surfaces in a way that will mark or deface the premises. The use of Velcro, stick-on decals or similar items and/or tape on any vertical surface, including, but not limited to, painted walls and portable walls within the facility, is strictly prohibited. Exhibitors are responsible for any damage to the facility.

Conduct

Professional behavior is expected from each company and its representatives at all times during the convention. Sponsors, exhibitors and their representatives, and exhibitor-appointed contractors shall conduct themselves in a manner that is appropriate for the event, which includes obeying all government laws, venue restrictions and behavior specified in the TravellerCon Code of Conduct Policy on our website. Clothing must not display inappropriate content. In the event of inappropriate behavior, at the event, TravellerCon reserves the right to close the sponsor’s display or exhibit, and all fees paid to TravellerCon will be forfeited. Any provocation of another either verbally, physically or by any other means, will result in all parties involved surrendering their badges immediately and being escorted off the premises, and all parties being prohibited from attending the remainder of the convention.

Display Regulations

The listing of height restrictions and display regulations for each allowable booth type follow.

BOOTHS are sold in increments of 10 ft. wide and 10 ft. deep (i.e., 10 ft. by 10 ft.). The back wall height may be a maximum of 8 ft. Regardless of the number of linear booths utilized (e.g., 10 ft. by 20 ft., etc.), display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors.

Exhibit Eligibility

TravellerCon retains the sole authority to determine the eligibility of any company and/or its products.

Fees & Payments

Full payment for booths and sponsorships MUST be received. No space will be assigned without full payment for all items.

Exhibitor Registration

Names of all participants affiliated with the exhibitor must be provided prior to the deadline of Friday, the week before the convention begins. The exhibitor badge allows access to the entire convention.

Exhibits must be staffed at all times during open hall hours.

Additional exhibitor badges are available at $10 each. Badges are linked to individual attendees – full, proper names must be supplied. Each person must have and display their badge to attend convention events.

Logo Requirements & Use

To ensure that your company receives the highest quality logo recognition, TravellerCon must receive your logo in a high-resolution Vector format of at least 300 dpi. The deadline for providing your company logo is Friday, October 9th, 2026.

Non-Smoking Policy

TravellerCon, and hotel, policy strictly prohibits the use of tobacco products, including e-cigarettes/vaping, in all areas of the hotel (including during installation and dismantling) and all hotel meeting rooms hosting TravellerCon events. Exhibitors are responsible for ensuring that all individuals associated with the exhibiting company comply with this policy.

Prohibited Practices

These practices are prohibited in the Exhibit Hall:

Obstructing aisle space due to any activity in an Exhibitor’s booth.

Parking in the loading dock areas is PROHIBITED.

Selling outside the confines of your booth and/or in the aisle.

No gambling or games of chance.

No displays may be set up in aisles or fire exits or be placed in such a fashion as to block the flow of traffic. During event hours, all aisles should be kept clear for your safety, as well as the safety of event patrons. Displays and activities must be designed as to not block or reduce the flow of traffic (this also means you are NOT allowed to place chairs in the aisles). Likewise, exhibitors may not sell merchandise from boxes under or around their tables (i.e., floor space) which block aisles. This is a fire and safety consideration which both convention management and the convention center will enforce. Damage resulting from event-related activities such as equipment movement, two-sided tape, nailing, etc., will be charged to the responsible parties.

Selling Products or Services

Exhibiting companies that sell taxable goods or services on-site are responsible for researching and complying with all Pennsylvania State and Pennsylvania Department of Revenue requirements.

Show Cancellation Policy

Should TravellerCon elect to cancel the show, our liability to the Exhibitor shall be the refund of any payments for booth space received. TravellerCon shall not be liable for consequential damages that may arise from such cancellation. Should the show be cancelled due to circumstances beyond the control of TravellerCon, including, but not limited to; acts of God, acts of war, governmental emergency, labor strike, or destruction of exhibit facility, TravellerCon shall return each Exhibitor’s space payment less a pro rata share of costs and expenses incurred by TravellerCon.

Storage

Storage of all sales literature and catalogs must be accommodated on or under the tables provided. No crates, fiber cases, cardboard boxes, or reserve supplies may be stored behind the booth back walls.