We are excited you will be joining us as an Exhibitor and/or Sponsor for BGG.CON this November 19-23, 2025 at the Hyatt Regency Dallas. The following is General Info for you to prepare for Exhibiting at BGG.CON. Please keep this information handy and refer back to it as needed.
Please join our BGG Events Potential Exhibitor Mailing List to be notified of future BGG Events opportunities.
Please read this all the way to the end. And keep an eye on your email - we will be sending out more information periodically via emails and News items as we get more details closer to November.
- Tabletop.Events
- Policies
- Exhibit Hall Hours
- Booth Setup
- Demos/Events/Tournaments
- Booth Options
- Booth Location Selection Day
- Shipping Rates
- Sponsorships
- Library Donations
- Exhibitor Benefits
- Hotel Rooms
- Refunds
Tabletop.Events
We are now using the Tabletop.Events platform to plan and organize our convention. This means it is now a multi-step process to register as an exhibitor:
- Become familiar with the TTE Exhibitor Registration Process
- Apply to exhibit here: Apply to Exhibit and/or Sponsor
- Once we approve your application you will then be able to purchase booths and/or sponsorships. Instructions will be in the email you receive confirming your application is approved.
- Once you have purchased your booth or sponsorship (See approval email for the purchase links) you will receive another confirmation email containing a summary of the information here, as well as the link to our dedicated Exhibitor hotel room block.
- Note that the booth(s) you purchase are not fixed in place yet on the exhibit hall map at time of purchase. Actual booth assignment will take place via "Booth Location Selection Day" (details TBD).
Policies
Exhibitors, whether actively employed or temporarily employed by the company, in the exhibition hall, sponsor or vendor booths, or participating at BGG.CON in any way are subject to all of the policies found Here and acknowledged with badge purchase.
In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing / uniforms / costumes, or otherwise create a sexualized environment.
All official AND UNOFFICIAL (includes any soon to be Kickstarter type projects, or Demos by designers) exhibitor/vendor/sponsor/publisher activity including demonstrations of games and promotional material must be kept inside your exhibit space inside the exhibit hall or during a sponsored event.
Any general purpose retailers of games are expected to review the list of attending publishers and not sell their games without explicit arrangement with those publishers. The list of attending publishers can be found here and should be reviewed immediately before the convention to account for any last-minute additions. In your booth application please specify if you will be doing any general retailing of published board games.
Exhibit Hall hours
| Day | Time | Description |
|---|---|---|
| Tue | 1pm-6pm | Setup day (Exhibitor badges will be allowed access) |
| Wed | 8am-6pm | Setup/Media day (Exhibitor and Press badges will be allowed access) |
| Thu-Sat | 10am-5pm | Open to the Attendees |
| Sun | 10am-3pm | Open to the Attendees |
Booth Setup
Dock Access/Rollup Door Access
See map below for locations of dock and rollup door/street access in relation to the Exhibit Hall. And review this video of what it looks like to access these areas when driving in.
Please note that the Dock and rollup door access will be available as follows:
| Day | Time | Description |
|---|---|---|
| Tuesday | 1pm-6pm | Rollup Door and Dock available |
| Wednesday | 8am - Noon | Rollup Door available* |
| Wednesday | 8am - 6pm | Dock access available |
*The rollup door will be closed at noon on Wednesday and the airwall between the open gaming area and the Exhibit Hall will be closed to provide security for the Exhibit Hall. If you need to load in anything after Noon on Wednesday, you will need to use either the dock or come in through the Marsalis Lobby area using the lobby ramp access door.
Demos/Events/Tournaments
All official AND UNOFFICIAL (includes any soon to be Kickstarter type projects, or Demos by designers) publisher activity including demonstrations of games and promotional material must be kept inside your exhibit space inside the exhibit hall or during a sponsored event.
If you would like to add scheduled demos at your booth to the event schedule, we can arrange that through the "Host Events" system. This document can assist with making those arrangements. Just make sure to set the Event type to "Exhibitor Events", not Board Game, Wargame, etc.
To host a larger event that will not fit within the confines of your booth space, please see the Event Sponsor option in the list of Sponsorships.
Booth options
Standard 10x10 booth ($900) includes:
- 8’ high back wall and 3’ high sidewall pipe & drape
- 2 badges for the convention
- 2 x 6’x30” skirted table
- 4 chairs
- 1 wastebasket
- 1 ID sign
You may purchase multiple booths. Prices are noted on the Booth availability links in the approval email.
Booth Location Selection Day
Once your booth has been purchased, you are guaranteed a space to demo/sell your wares.
To determine the actual location of your booth, we’re continuing something we started several years ago - Booth Draft Day - Wednesday, September 17th. We will be holding a Zoom Call on that day to get all of the booths assigned. You will be invited to join that virtual call sometime throughout that day when it is your turn to choose your location. The schedule will be published one week in advance and the draft order will be based on how long you’ve been exhibiting at BGG.CON. If you can’t make the Zoom Call, email events@boardgamegeek.com with your location preferences and we will try to accommodate them.
Your booth must be paid for one week prior to Draft Day to participate.
Shipping
You will be able to ship items directly to the hotel through the FedEx office. See HERE for hours of operation. And this form at this link will provide the shipping instructions.
Note that we have negotiated reduced rates from those shown at the form link:
- $10 handing fee for incoming packages (self-pickup only at FedEx office located on the convention level).
- Additional $10 delivery fee to have received package delivered to booth, guestroom, or other location inside of the Hotel.
- Outgoing packages handling fee will be at the reduced rate of $10 per package. Additional fee of $5 if a FedEx box is required. (note: the $5 box fee will cover any size box, and is a significant reduction in price if large sized box is required).
Sponsorship Opportunities
Several Sponsorship Opportunities are available - See HERE.
Library Donations
The BGG Library may be missing your latest titles. If you have released anything new within the last year, we would be pleased to receive your latest creations and make them available to our attendees. You may review our library HERE.
Library donations should be received at the following address by November 1st:
- BGG.CON Library
- 4510 Duncanville Rd
- Dallas, TX 75236
or bring them directly to the convention.
Exhibitor Benefits
Continuing this year are a couple of additional benefits for our exhibitors:
- A private "retreat" room will be set up as a place to relax for your staff. There will be a complimentary coffee service here from 8-10am and 4-6pm Wednesday to Sunday. Additional snacks/drinks this year thanks to [TBD](link TBD). NOTE: This room isn't securely locked, nor is there room for any personal item storage.
- Booth lunch delivery - you can visit the concessions area each morning before the exhibit hall opens if you'd like to place an order from that day's "Grab & Go" menu to be delivered to you a little before lunchtime. Note we have not yet confirmed this specific benefit with the Hyatt but are hopeful it can continue in the current environment.
Hotel Rooms
The Exhibitor hotel room block is included in the exhibitor badge verification email. You will receive this link once your booth has been purchased and badges add to it.
Refunds
Refunds for Exhibitor booths and badges purchased on TTE can be refunded the full amount minus any associated fees (payment processing and TTE support) up until October 15. Please contact events@boardgamegeek.com if you need assistance.
