~updated 4/13/23 subject to change~
Please be advised that a risk of exposure to COVID-19 exists in any event or public space, including WFW. Prior to purchasing a ticket/badge for and attending WFW, please ensure you have read the latest CDC Guidelines for Prevention.
By attending WFW, you acknowledge this inherent risk and, as a condition of entering WFW, you acknowledge, understand and confirm each of the following in accordance with applicable health guidelines:
That You will abide by all terms of admission and participation (as may be updated from time to time) and event health-and-safety requirements at all times;
That You are not currently experiencing any of the following symptoms of COVID-19, as identified at CDC.gov, including, but not limited to:
That prior to attending the event You have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a CDC-recommended quarantine.
That You are not under any self-quarantine or isolation orders or subject to any CDC self-quarantine or isolation protocol.
Please do not enter the event or the event venue if You cannot confirm all of the above criteria. If at any point during Your time at the event You do not meet all of the above criteria, You will be required to isolate and may be relocated or asked to leave the venue at the sole discretion of event management.
While WFW will enforce all Health & Safety requirements, our investigations can only extend as far as our private event space during the convention, which includes the following event rooms (these rooms include St Moritz, Bern, Lugano, Zermatt, Davos, Alpine 1 & 2, Matterhorn, Versailles 1 & 2 and Versailles Foyer). Any spaces outside of the event rooms are not under our investigation and you should report any instances to the appropriate authorities.
If at any point you feel unsafe at WFW or that any of the rules have been broken, we ask that you inform a member of the staff immediately. Your safety is our primary concern, and if you feel that safety has been compromised, we will do everything in our power to rectify the issue. Issues of violence and harassment are addressed immediately.
All badge picks up must be by the person that is listed on the badge. You will need to provide a government issues ID with the exact name that is on the badge with the ID to pick it up. If for whatever reason you need a badge reprinted due to name change or other similar responses please let our staff know and we can issue a badge with the new change after you have confirmed you are the one responsible for picking up the badge.
Illegal/Legal Drugs, Alcohol, Smoking and Vaping
If you are caught buying, using or dealing illegal drugs while at the show, remediation steps will be taken. If you are under the influence of illegal drugs and are in any way interfering with other attendees and their ability to enjoy WFW, we reserve the right to escort you from the premises with potentially even more severe remediation consequences.
Any violation of said rule with illegal substances while on WFW premises will have one or more of the following steps taken: Onsite security and police will be notified in accordance with all state laws and governing procedures, badges will be revoked, violators will be removed from the premises, and a ban on future shows will be given.
Anyone whose alcohol or legal drug consumption that is found to be negatively impacting the enjoyment of the show will be asked to leave the premises immediately with the possibility of badge removal and a ban from future events.
Any and all information relating to drug or alcohol abuse or the identification of persons as users of drugs and alcohol will be treated by WFW as confidential unless otherwise required by law, overriding public health and safety concerns, or authorized by the parties in question.
In accordance with Hotel Policy and Local Laws, there is no smoking/vaping in the convention/hotel area.
Theft will not be tolerated at WFW. If you are caught stealing directly from another individual or taking items from any private or public areas of WFW that are not expressly indicated to be free, remediation steps will be taken.
All instances of theft while on WFW premises will result in one or more of the following: Onsite security and police will be contacted with the intent of prosecution in accordance with all state laws and governing procedures, revoking of badge, ban on future shows.
Violence will not be tolerated at WFW. WFW adheres to the firm conviction that every person is entitled to an expectation of health and safety and will take action to make that expectation a reality. Violating that expectation of safety through violence or threats of violence perpetrated against another person is explicitly prohibited and will result in removal and remediation.
Incidents of violence are documented using our harassment incident reporting form, completed by WFW staff. Although a form will be filled out for all incidents, it is optional (albeit encouraged) for the complainant to go on record with their report.
Anyone who engages in violent behavior will be removed from WFW premises immediately, have their badge revoked, and be given a permanent ban from the show. Onsite security and police will be notified in accordance with all state laws and governing procedures.
Any and all information relating to the victims of violence will be treated by WFW as confidential unless otherwise required by law, overriding public health and safety concerns, or authorized by the parties in question.
Cheating will not be tolerated at WFW. Everyone is expected to abide by all rules and regulations when gaming or competing with each other.
Anyone caught cheating will be immediately disqualified from all competitive events at the show. Severe and repeated cases will result in one or more of the following: Revoking of badge, ban on future shows.
Warfaire Weekend is committed to providing a safe environment where everyone is treated with dignity and respect. Harassment or unwelcome conduct, whether verbal, physical, visual, or in any other form, is strictly prohibited. Warfaire Weekend’s anti-harassment policy applies to all persons involved in the operation or attendance of the convention. Warfaire Weekend will not tolerate harassment of anyone by anyone, including participants, vendors, hosts, or Warfaire Weekend staff.
Warfaire Weekend defines harassment as any behavior that threatens a person or group or produces an unsafe and non-inclusive environment. Harassment includes, but is not limited to, offensive verbal comments or non-verbal expressions related to gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, ethnicity, age, or religious beliefs.
Furthermore, harassment includes, but is not limited to, sexual or discriminatory images in public and quasi-public spaces (online and offline), intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Harassment may take the form of comments, epithets, slurs, discriminatory or insensitive jokes, teasing, display or discussion of written or graphic material, repeatedly standing too close to or brushing up against a person, or giving gifts of an unwanted or sexual nature. Advocating or encouraging any of the above is also considered harassment.
Harassment at Warfaire Weekend does not include respectful disagreement or critique offered in good faith. Warfaire Weekend reserves the right to alter or broaden its definition of harassment at its sole discretion.
No one should tolerate any conduct of this type. Should you experience or witness harassment, you may choose to take any of the following actions:
If you feel safe and comfortable doing so, ask the offender to stop. Whether the offending behavior is intentional or unintentional, expressing your discomfort to the offender directly may put a stop to that conduct.
Leave the area. While this may seem unfair, it is sometimes best for your safety and well-being if you leave the area, especially if you feel uncomfortable around the offender or their conduct. After separating yourself from the conduct, you may wish to take additional actions. If you are comfortable doing so, ask a Warfaire Weekend Staff or on-site security or staff member for help. You can find Warfaire Weekend Staff (wearing black staff polos) at the Registration booth and/or roaming the halls.
Report the incident formally to Warfaire Weekend, on-site or online. You may go to the Registration Desk to file an incident report in person. This can also be done anytime during or after the show by emailing firstname.lastname@example.org
Contact the police or other appropriate authorities. Your health and safety are our most important concern. If you require immediate assistance from law enforcement, medical services, or other governmental entities, please do not hesitate to contact such services directly.
Based on any informal or formal complaint or report of harassment, Warfaire Weekend may take the following steps. Note that this list is not exhaustive, and other appropriate action may be taken as necessary.
Read and investigate all reports. Warfaire Weekend documents and reviews all reports. Reporting parties may be contacted for further clarifying information, unless they have submitted a report anonymously or asked to not be contacted further. Note that Warfaire Weekend will not share the results of these reports with anyone, including the person who filed the report, unless required by law. Intercede if and when appropriate. Warfaire Weekend staff may take immediate action to address harassment concerns, including but not limited to, escorting participants to a location in which they feel safe, refunding tickets, cancelling events, moving event locations, requesting participants leave a specific area, removing offenders from the event, or banning offenders from the show. Bans and removals may be on a temporary basis, for the duration of the show, or permanent.
Contact police and medical authorities when appropriate. If, upon review, Warfaire Weekend finds that relevant local government officials should be notified, Warfaire Weekend may contact such entities and/or share confidential information as required by law. Sanction participants based on our investigations.
Warfaire Weekend participants found to have violated any policies may be subject to sanctions, including but not limited to:
Warfaire Weekend's policys applies in all physical and online spaces within Warfaire Weekend's control. This includes, but is not limited to, event venues, Warfaire Weekend social media pages. Occasionally Warfaire Weekend is made aware of behavior by participants (or potential participants) that has occurred outside of Warfaire Weekend — either online or offline — and is a gross violation of our policies. These actions need not occur in Warfaire Weekend-affiliated spaces to be considered for sanctions by Warfaire Weekend. These include, but are not limited to:
Individuals who have not attended Warfaire Weekend but have a history of abusive behavior and/or known incidents that took place outside Warfaire Weekend that may cause risks to a participant’s safety, or which may contribute to a hostile or non-inclusive environment at the convention.
Warfaire Weekend participants who have been reported for outside incidents, including, but not limited to, conduct at other conventions, threatening or abusive behavior online, or assault.
We understand that, at times, participants will have disagreements or interpersonal conflicts that do not necessarily escalate to the point of harassment or abuse. Warfaire Weekend will not arbitrate such disagreements—we ask that you please leave these conflicts at home.
Warfaire Weekend continuously strives to create a safe and welcoming space. Should you have any suggestions for how we can improve, please email us at email@example.com
It is understood that all attendees will be able to operate in a state of comfort and privacy without intrusion or disturbance, and that their personal belongings will not be altered or disturbed. If anyone’s belongings are found to have been disturbed or restricted, remediation will take place.
The safety and security of our staff, exhibitors and attendees is our priority. We work closely with the venue, corporate security, state, local and federal law enforcement authorities to identify risks, assess them and develop security plans for our events. Everyone attending WFW should be aware of the following security measures:
As with all attendees, our goal is that children and their parents have fun while respecting the enjoyment of others. All attendees must have a current badge if they wish to enter any part of WFW. Children under the age of 13 must always be accompanied by a parent or legal guardian; minors age 13-17 must have a responsible guardian present at WFW at all times.
Food and drink in the gaming area must be purchased from the convention area.
All badges must be purchased through our online system until the cut off date. Onsite badges may be purchased after online sales at the registration desk if available.
You can receive a refund by requesting one through Tabletop.Events. Full refunds are available until 9/30/2023, no refunds after 9/30/2023.
No swapping/lending of badges is allowed. Everyone attending must have a badge. Badges should be worn prominently at all times. If you are caught swapping/lending a badge both parties involved will be kicked out from the event.
WFW is not responsible for any lost or stolen property.
In accordance with Hotel Policy and Local Laws, there is no smoking/vaping in the convention/hotel area.
In accordance with Hotel Policy and Local Laws, there is no outside alcohol allowed in the convention/hotel area.
WFW reserves the right to revoke badges and access to the convention at their discretion to anyone and for any reason.
LIABILITY WAIVER AND RELEASE OF CLAIMS I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation, attendance and/or voluntarism at Warfaire Weekend and I willingly engage in events and/or other activities (the “Activity”).
RELEASE AND WAIVER I HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST WARFAIRE WEEKEND (WARFAIRE WEEKEND, INC) AND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR MEMBERS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH THE ACTIVITY.
ASSUMPTION OF THE RISK I acknowledge and understand the following:
Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist;
I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID- 19, even if arising from the negligence or fault of the Released Parties; and
I hereby knowingly assume the risk of injury, harm and loss associated with the Activity, including any injury, harm and loss caused by the negligence, fault or conduct of any kind on the part of the Released Parties.
MEDICAL ACKNOWLEDGMENT AND RELEASE I acknowledge the health risks associated with the Activity, including but not limited to transient dizziness, lightheaded, fainting, nausea, muscle cramping, musculoskeletal injury, joint pains, sprains and strains, heart attack, stroke, or sudden death. I agree that if I experience any of these or any other symptoms during the Activity, I will discontinue my participation immediately and seek appropriate medical attention. I DO HEREBY RELEASE AND FOREVER DISCHARGE THE RELEASED PARTIES FROM ANY CLAIM WHATSOEVER WHICH ARISES OR MAY HEREAFTER ARISE ON ACCOUNT OF ANY FIRST AID, TREATMENT, OR SERVICE RENDERED IN CONNECTION WITH MY PARTICIPATION IN THE ACTIVITY. As a participant, exhibitor, Guest, volunteer, or attendee, You recognize that your participation, involvement and/or attendance at Warfaire Weekend events or activities (“Activity”) is voluntary and may result in personal injury (including death) and/or property damage. By attending, observing or participating in the Activity, You acknowledge and assume all risks and dangers associated with your participation and/or attendance at the Activity, and You agree that: (a) Warfaire Weekend, INC (b) the property or site owner of the Activity, and (c) all past, present and future affiliates, successors, assigns, employees, volunteers, vendors, partners, members, and officers, of such entities (subsections (a) through (c), collectively, the “Released Parties”), will not be responsible for any personal injury (including death), property damage, or other loss suffered as a result of your participation in, attendance at, and/or observation of the Activity, regardless if any such injuries or losses are caused by the negligence of any of the Released Parties (collectively, the “Released Claims”). BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW.
By purchasing a badge you agree to all policies in this document.
Portions of this Policy have been adapted from the Gen Con Code of Conduct and Anti-Harassment Policy published published under a Creative Commons License and PAX Policies.