Game Runner and Volunteers Info

WELCOME GAME RUNNERS and VOLUNTEERS to our LUCKY NO. 7 RPG ALLIANCE CON!

2024 DETAILS

We're back to our one in-person Convention day at DICKENS PUB in Calgary, Canada!.

There are two gaming slots for you to schedule your games in.

The MORNING SLOT is from 11AM with a hard stop at 3PM to allow for our prize giveaway INTERMISSION, then the AFTERNOON SLOT begins at 4PM with a hard stop at 8PM.

Game Length should be no more than 4 hrs.

You can run any game system you want!

A Safety Tool is mandatory to help create a safe and respectful gaming experience for everyone.

We use the X-Card as our default safety tool and will supply them for your table along with pencils and name plates for your players.

SCHEDULE

Time	Description
9:30 AM to 10:00 AM	SET-UP Volunteers
10:00 AM	DOORS OPEN & CHECK-IN
10:45 AM	WELCOME and PRIZE DRAW
11:00 AM - 3:00 PM	GAME SLOT MORNING (4 hrs.)
3:15 PM – 3:45 PM	AFTERNOON PRIZE DRAW
4:00 PM - 8:00 PM	GAME SLOT AFTERNOON (4 hrs.)
8:00 PM -8:30 PM	TAKE DOWN and VENUE CLEAN UP Volunteers

APPRECIATION & BENEFITS

GAME RUNNERS are the heart and soul of the TTRPG community and we want to do everything we can to make this a FUN event for you!

PLEASE NOTE these are NON-TRANSFERABLE and you must SUCCESSFULLY RUN the games.

Number of Games	Reward 1	Reward 2	Reward 3	Reward 4
Run 1 Game	Con Badge & Early Bird Special	Dickens Lunch
Run 2 Games	Con Badge & Early Bird Special	Dickens Lunch	Dickens Beverage	Drive Thru RPG $5 USD
Volunteers	Con Badge & Early Bird Special	Dickens Lunch	Con T-Shirt (while supplies last)

EARLY BIRD SPECIAL: Which is a DICE set (valued $10) and a Mini (valued $5).
DICKENS LUNCH: Limited to a Menu Item of $15, non-transferrable.
DICKENS BEVERAGE: Limited to a Menu Item of $9.00, non-transferrable.

VOLUNTEERS

You must actually show up on time and work all your shifts to get the rewards.
SIGN UP for the Volunteers Shifts HERE!

YOUR GAME RUNNER RESPONSIBILITIES

1) You must read the CON POLICIES & SAFE SPACE CODE of CONDUCT page. By making your submission you are agreeing to adhere and enforce it and to use some sort of safety tool at your game for everyone’s safety and gaming fun. The default safety tool is the X-CARD and we will provide these to you. You also agree to communicate well with the Organizers, your Players, and to be on time. Any No-Shows who don't communicate their cancellations to RPGA Con (see cancellations below), may be banned from further RPGA CON events.

2) Plan to spend around 10 - 20 mins for PLAYER ORIENTATION, many are BEGINNERS and need a walk thru of your games basic rules and pre-gen selections.

3) RPG and Panel events: please DO NOT PICK GAME TIMES THAT CONFLICT WITH THE DAILY INTERMISSIONS, that's when we plan our PRIZE DRAWS AND SWITCHING GAMES. Check the HOME PAGE for the schedule and those intermission times.

4) CANCELLATION - We totally understand Real Life and Your Health comes first.

If you need to cancel PLEASE:

Let us know by EMAIL or Discord HELP DESK: rpgalliancecon@gmail.com RPGA-CON DISCORD SERVER: https://discord.gg/TsTuKk2
Let your players know as soon as possible using the message system on your TTE game event;
Delete your event in TTE under HOST > SUBMISSIONS; and,
Put a note in your Game's Discord text channel. This all helps get the message out to your players so they have time to find another game. We appreciate as much notice as you can give.

Finally, Game Runner appreciations and benefits are only for successfully run hours of gaming

Thanks Game Runners!

DIVERSITY-EQUITY-INCLUSION GAMING INITIATIVE

Our goal is and has always been to strive for greater diversity and inclusion in our TTRPG community.

To do that we want to provide Game Runners, who are from communities that have been historically and currently disadvantaged in our hobby, with the ability to designate their Games as DIVERSITY-EQUITY-INCLUSION GAMES.

Doing so allows them to:

1) DEFINE THEIR OWN COMMUNITY using their own terms and language (e.g. Women+, BIPOC, Disabled, Neurodivergent, Queer, etc.).

2) EMPOWERS them to decide if they will include Allies or keep the game solely for members of their own community.

3) SET THE BOUNDARIES for those Allies being welcomed into their community space (we were inspired by the Coyote & Crow Core Book and its Note to Non-Native Gamers that does a wonderful job of explaining boundaries for that world and how to play in it).

WHAT IS DIVERSITY-EQUITY-INCLUSION ("D-E-I")?

We understand DIVERSITY-EQUITY-INCLUSION in the following ways:

Equity is defined as the removal of systemic barriers (e.g., unconscious bias, discrimination, racism, sexism, ableism, homophobia, etc.), enabling all individuals to have equitable opportunity to access and benefit from the ttrpg community;
Diversity is about the variety of unique dimensions, identities, qualities and characteristics individuals possess along with other identity factors; and
Inclusion is defined as the practice of ensuring that all individuals are valued and respected for their contributions and are supported equitably in a culturally safe environment.

HOW DOES IT WORK?

We have added several questions to our Game Submission forms, with the "DIVERSITY-EQUITY-INCLUSION" tag.

This helps us to identify your game and assign your event to the DIVERSITY-EQUITY-INCLUSION GAME EVENT CATEGORY that people will see on your event page and can search. This will help everyone to know that this game/event is a safe space for this particular D-E-I community to play in.

This is our first attempt at creating these types of safe spaces, we are learning as we are going but our intention is that everyone has a safe and respectful place at this convention and in the TTRPG community. We are not perfect but we are trying to be better.

How to BE an ALLY?

To us being an ally includes:

supporting equal rights for everyone – regardless of race, sexual orientation, gender, culture, place of origin, age, ability, socio-economic status, or religion;
doing what you can to call out discrimination and to fight for equality;
trying to make the world a better place for anyone who is facing discrimination or marginalization;
being a kind and compassionate human being.

CHARITY GAMES

We have added an EVENT CATEGORY for CHARITY GAMES, which you can respond to in the Game Submissions form.

This will make it easier for people to identify and support your charity games at the con.

Every year we support local charities. We encourage and hope some of you Game Runners will join us by bringing the spirit of giving to your games by running in-game donation incentives through our Canada Helps Fund Raising Event and our Streamlabs Charity campaign for our American folks.

Our Suggested Player In-game Donations (but you can use any amounts or benefits you want):

$5 to buy luck (ie. +1 modifier to roll)
$5 for reroll
$10 to force GR to reroll
$10 to resurrect PC
$10 to deflect damage
$10 to give GR or Player advantage/disadvantage on a roll
$10 to buy advantage (clue, hint, tactical advantage, etc.)

SAFETY TOOLS

Game Runner/Event Hosts MUST also agree to support and follow our Safe Space Code of Conduct and use a safety tool, such as the X-Card or Lines and Veils. For more choices play check out Monte Cook's Consent in Gaming free booklet, it is AMAZING!

Also providing trigger and content warnings are helpful too.

We will provide X-Cards, Name Plates and Pronoun Stickers for every table at Dickens Pub.

Our suggestion for Roll20 and other VTTs: Set the X-Card as a CHARACTER in the Journal and make it viewed by All Players and Editable by All Players, then they can just drag it onto the map screen to use. Here is a Transparent image for the X-Card Character token for you:

DISCORD VOICE CHANNELS

WHY DISCORD for an IN-Person con???

Because it helps you and your players get jazzed up for your games, create characters or choose pre-gens, and just talk about this wonderful hobby of ours!

Discord did feature improvement to their VOICE CHANNELS so we no longer need separate voice and text game channels. All game channels will now be set up as voice, and will have an integrated text channel built into them. the only real "trick" is that you have to mouse over the voice channel name which will pop up the text icon. See below for example: