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New update: 1/3/2024 - Our Covid-19 policy has not changed since we first implemented it in 2022. In the December update, we removed some out of date information to help make the policy easier for people to understand. OrcaCon has always had these policies in place since the pandemic started.
OrcaCon 2024 COVID-19 Policy (Updated 12/12/23) Team OrcaCon has been working hard to ensure the safety of all our attendees, our guests, and our volunteer crew. OrcaCon is committed to hosting the safest possible event for attendees and exhibitors in the wake of the COVID-19 pandemic and have established the following safety measures to protect everyone at our event.
OrcaCon will require EVERY person to present proof of a completed COVID-19 vaccination series or a negative COVID-19 PCR or antigen test administered within the last 72 hours, each to be verified with a valid, government issued ID.
For the safety of everyone attending our event, OrcaCon requires that every person wear a mask in our designated OrcaCon space, with exceptions for brief periods when actively eating or drinking. This also includes the Food Truck areas, for safety of not just OrcaCon attendees, guests, and volunteers, but also for the Food Truck staff. Masks that provide KN95 or better protection are required in all convention spaces.
If you have purchased badges and have questions or concerns about this requirement, you can contact the Executive Director at info@orcacon.org
Please ensure that you have reviewed any advisories or restrictions that may be in place for travel to the United States and for travel to Indianapolis IN.
Please be advised that risk of exposure to COVID-19 exists in any event or public space, including OrcaCon. Prior to registering for and attending the event, please ensure you have read the latest CDC Guidelines for Prevention. By attending the event, you acknowledge this inherent risk on behalf of yourself and/or any Minor attending the event for which you serve as Guardian (collectively, “You”) and, as a condition of entering the event, You acknowledge, understand, and confirm each of the following in accordance with applicable health guidelines:
That You will abide by all terms of admission and participation (as may be updated from time to time) and event health-and-safety requirements at all times;
That You are not currently experiencing any of the following symptoms of COVID-19, as identified at CDC.gov, including, but not limited to:
That prior to attending the event You have not been in contact with someone with confirmed or suspected COVID-19 symptoms without completing a CDC-recommended quarantine;
That You are not under any self-quarantine or isolation orders or subject to anyCDC self-quarantine or isolation protocol.
For purposes of this acknowledgment, a “Minor” means any individual who is under eighteen (18) years of age or has not reached the age of majority as defined by such individual’s jurisdiction of residence, and a “Guardian” means such Minor’s parent or legal guardian or other individual attending the Event who is over the age of eighteen (18) and acting in loco parentis for such Minor. Please see the event’s terms of participation to confirm the age requirements for entry.
You may not enter the event or the event venue if You cannot confirm all of the above criteria. If at any point during Your time at the event You do not meet all of the above criteria, You will be required to isolate and may be relocated or asked to leave the venue at the sole discretion of event management.
OrcaCon Covid-19 Policy FAQs:
Where can I get a COVID-19 test? - Please see the King County testing website for a list of nearby testing facilities: COVID-19 testing - King County, Washington
What happens if I lose my mask? - OrcaCon will have plenty of free masks for you at the Info Booth and the OrcaCon Merch table.
What about hand sanitizer? - We will have hand sanitizer at every OrcaCon station (registration, game library admin desk, Info Booth, and such.)
How will social distancing work? 1. We have always looked to accessibility when planning OrcaCon, with allowing large rows and spacing between tables. It won’t affect that too much in the game rooms, as we already do plenty of social distancing as it is. We plan on removing and/or moving content around to make you feel safer in the spaces. This will also affect how registration works, so just look for the signs when you show up for the convention.
What is Hilton Hotel’s Covid policy? - You can review the safety steps they are taking with the hotel rooms and all their public spaces here: Custom Domain by Bitly
I do not agree with your policy. How do I get a refund? - There are no refunds at this time. When you purchased your registration, you agreed to the OrcaCon Covid-19 policies.
Can OrcaCon attendees drop masks for photographs? - Masks are required at all times except for eating and drinking in designated spaces