MIDWINTER CONVENTION RULES
By purchasing a Midwinter Gaming Convention badge you agree to abide by the rules and policies set by Midwinter Gaming Convention. If you have questions, please ask a staff member. Midwinter Gaming Convention reserves the right to revoke of the badge(s) of any guest(s) at any time for any reason.
Midwinter Gaming Convention is a harassment free zone and will not tolerate harassment or bullying of any kind. If you feel uncomfortable in any situation, please do not hesitate to notify a member of Event Staff. We will protect your right to feel safe at our event and will investigate any situation appropriately. We welcome Guests of all genders, sexualities, ethnicities, religions, abilities, ages, and experiences.
Midwinter Gaming Convention has Event Staff who are here to help everyone have a good convention experience. Please give them the respect they deserve as they work in conjunction with Hotel Security. Event Staff will be identified by wearing Staff shirts, and are most easily located at Convention Registration (4th Floor of the Hilton), the Exhibit Hall (5th Floor of the Hilton), and the Empire Ballroom/aka Board Game Room (1st Floor off the main lobby).
Actual weapons are not allowed in the convention space at any time. All prop or replica weapons must be cleared by Event Staff. If you purchase a weapon from one of our exhibitors, the item must remain in your hotel room for the remainder of the convention.
Flyers are not to be distributed outside of the convention space, and are not to be posted on sleeping room doors, in any public restrooms, or handed out to convention guests while in the middle of events. We have a table near registration for flyers. Feel free to leave a stack there.
Hotel policy states that no outside food or beverage is allowed in the meeting rooms or convention space. Food and beverage purchased from anywhere inside the hotel is welcome.
Smoking is permitted outside in designated areas only. The Smoker’s Oasis is located just off of the hotel lobby. Please keep public areas clean by using appropriate receptacles to dispose of your cigarettes.
As a guest of Midwinter Gaming Convention, you allow photography to be taken of you by the event staff for future use in publication or advertising. If you DO NOT wish to have your photo taken, please see a member of the Midwinter Gaming Convention Registration Staff.
The Hilton is a pet friendly hotel, but in consideration of everyone's comfort we must limit the presence of our furry friends to certified service animals only in the convention spaces.
The Hilton is a large hotel and we are not the only guests present. Please be courteous to your fellow gamers and non-gamers alike. You never know when curiosity could blossom into a new hobby.
Please use the stairs or escalators located off the lobby whenever possible to keep the main elevators clear for those who need to use them for mobility devices and accommodations.