WELCOME GAME RUNNERS!
WHAT IS RPGA-REPLAY?
Because our November Convention has 25 games running, people can't play them all in just one day.
So our answer is to REPLAY those games during the long cold Canadian winter months: December, January, February, and March.
Once a month we'll have a game day where 4-5 of the RPGA 2025 Games will run at Dickens Pub's Gamer Sunday.
This series is not limited to the Games run at the RPGA-Con 2025, you can submit a totally NEW Game if you want and even a Board Game!
KEY INFO
VENUE is DICKENS PUB in Calgary, Canada!
DOORS OPEN at 12:00 PM.
Game Runners should be at Dickens no later than 12:30 PM to set up and meet your Players.
GAME PLAY STARTS at 1:00 PM
GAME PLAY ENDS at 5:00 PM
Game Length should be no more than 4 hrs, but can be shorter.
We will create a Text Chat on our Discord Server so you can interact with your Players if you wish to.
CHECK-IN is done simply by using TABLE TENT SIGNS on each table that lists the Game's Name, the Game Runner's Name, and a list of Players signed up.
PRIZE DRAW - We do plan on having Gift Cards from FLGS.
YOUR GAME RUNNER RESPONSIBILITIES
1) You must read the CON POLICIES & SAFE SPACE CODE of CONDUCT page.
2) By making your submission you are agreeing to adhere and enforce it and to use some sort of SAFETY TOOL at your game for everyone’s safety and gaming fun. The default safety tool is the X-CARD and we will provide these to you.
3) You also agree to communicate well with the Organizers, your Players, and to be on time. Any No-Shows who don't communicate their cancellations to RPGA Con (see cancellations below), may be banned from further RPGA CON events.
4) Plan to spend around 10 - 20 mins for PLAYER ORIENTATION, many are BEGINNERS and need a walk thru of your games basic rules and pre-gen selections.
5) CANCELLATION - We totally understand Real Life and Your Health comes first.
If you need to cancel PLEASE:
Let us know by EMAIL to rpgaconyyc@gmail.com .
Let your players know as soon as possible using the message system on your TTE game event;
Delete your event in TTE under HOST > SUBMISSIONS; and,
Put a note in your Game's Discord text channel. This all helps get the message out to your players so they have time to find another game. We appreciate as much notice as you can give.
Thanks Game Runners!
DIVERSITY-EQUITY-INCLUSION GAMING INITIATIVE
Our goal is and has always been to strive for greater diversity and inclusion in our TTRPG community.
To do that we want to provide Game Runners, who are from communities that have been historically and currently disadvantaged in our hobby, with the ability to designate their Games as DIVERSITY-EQUITY-INCLUSION GAMES.
Doing so allows them to:
1) DEFINE THEIR OWN COMMUNITY using their own terms and language (e.g. Women+, BIPOC, Disabled, Neurodivergent, Queer, etc.).
2) EMPOWERS them to decide if they will include Allies or keep the game solely for members of their own community.
3) SET THE BOUNDARIES for those Allies being welcomed into their community space (we were inspired by the Coyote & Crow Core Book and its Note to Non-Native Gamers that does a wonderful job of explaining boundaries for that world and how to play in it).
WHAT IS DIVERSITY-EQUITY-INCLUSION ("D-E-I")?
We understand DIVERSITY-EQUITY-INCLUSION in the following ways:
Equity is defined as the removal of systemic barriers (e.g., unconscious bias, discrimination, racism, sexism, ableism, homophobia, etc.), enabling all individuals to have equitable opportunity to access and benefit from the ttrpg community;
Diversity is about the variety of unique dimensions, identities, qualities and characteristics individuals possess along with other identity factors; and
Inclusion is defined as the practice of ensuring that all individuals are valued and respected for their contributions and are supported equitably in a culturally safe environment.
HOW DOES IT WORK?
We have added several questions to our Game Submission forms, with the "DIVERSITY-EQUITY-INCLUSION" tag.
This helps us to identify your game and assign your event to the DIVERSITY-EQUITY-INCLUSION GAME EVENT CATEGORY that people will see on your event page and can search. This will help everyone to know that this game/event is a safe space for this particular D-E-I community to play in.
This is our first attempt at creating these types of safe spaces, we are learning as we are going but our intention is that everyone has a safe and respectful place at this convention and in the TTRPG community. We are not perfect but we are trying to be better.
How to BE an ALLY?
To us being an ally includes:
supporting equal rights for everyone – regardless of race, sexual orientation, gender, culture, place of origin, age, ability, socio-economic status, or religion;
doing what you can to call out discrimination and to fight for equality;
trying to make the world a better place for anyone who is facing discrimination or marginalization;
being a kind and compassionate human being.
DISCORD VOICE CHANNELS
WHY DISCORD for an IN-Person con???
Because it helps you and your players get jazzed up for your games, create characters or choose pre-gens, and just talk about this wonderful hobby of ours!
Discord did feature improvement to their VOICE CHANNELS so we no longer need separate voice and text game channels. All game channels will now be set up as voice, and will have an integrated text channel built into them. the only real "trick" is that you have to mouse over the voice channel name which will pop up the text icon. See below for example:
