Apply to Exhibit

Orycon 45

This is the application for exhibiting at Orycon 45. This application is used for the dealers hall, art show, and artists alley. All exhibitors will be juried. The application deadline is 11:59 pm August 1 and selected exhibitors will be notified no later than August 31.

Here are the general Policies: "SPECIAL 2025 UPDATES! PLEASE TAKE NOTE! Violation of Dealers Market policies may result in retraction of membership, expulsion without refund, and and ban from future events.

• We expect to have approximately 40 merchants this year.
• While masks are not required at OryCon 45, they are highly encouraged.

BEFORE THE CONVENTION: Actual assigned space in the Dealers Market will only be made on receipt of full payment and the completed waiver form. Deposits will not be accepted.

The Dealers Market may sell out early. If your registration is received after all space has been sold, you will be given the option of being placed on the waiting list or withdrawing your application.

Please notify the Market Liaisons if you need to cancel your attendance. Refunds, when appropriate, will be paid as soon as possible. Cancellations made 21 days before the convention may be refunded after the convention, if the space can be re-sold. Emergency Cancellations will be made upon approval of the Market Liaisons and Convention Chair.

Every dealer/staff person in the Dealers Market during the convention is required to have a membership. Each worker in your space must have their own membership. Note: “<Business Name> Minion” and similar names are not acceptable legal names unless you can produce government-issued ID with that name on it. Badges may not be swapped.

Any space that is not claimed by its occupant by noon on Friday of the event will be subject to reassignment to someone on the waiting list, or resold. No refunds will be issued for a ""No-Notice, No-Show"". The only exceptions made will be in cases of actual emergencies.

Please notify the Market Liaisons at merchants@orycon.org as soon as you possibly can in such situations. If you are running late, you can prevent reassignment of your space by giving notice in advance of the delay. All dealers with confirmed space will be given a number to contact in case of such an event. It can also be used to notify a Liaison if you need to cancel your participation in OryCon.

SETUP: We must comply with the rules of the Portland Fire Marshal, and we could be inspected during OryCon. The aisles must be 8’ wide and unblocked. Each extension cord (from the wall) can have only one power strip plugged into it.

Please don't rearrange your space or exchange spaces with other dealers without getting prior permission from the Merchants Liaisons.

Those of you requesting access to electrical outlets need to know that OryCon's supply of power strips and extension cords is limited and in high demand convention-wide. If you have such equipment of your own, please bring it. Label your equipment! Don't forget to check that it is all with you when you leave.

Please choose the display methods for your merchandise responsibly. Please utilize screens or containers to block view of and easy access to materials of an adult nature from the aisle. Courtesy and discretion will be appreciated.

DURING THE CONVENTION: Only members and guests of the convention are allowed into the Merchant Market. If someone who is neither a member nor a convention guest is bringing you something, please ask them to pick up a delivery pass at Registration. If you think you'll need one, you can request one beforehand as well.

Please keep your displays and merchandise inside your space. This rule applies to booths and tables. Do not burn incense or display open perfume containers. Keep music and video at a reasonable level. If someone wants to hear a sample more loudly, please provide earphones.

No Merchants shall conduct raffles, drawings, or any other promotional activities involving the exchange of money without the explicit permission of the OryCon Chair.

As of this time, OryCon is a weaponless convention - hotel wide. If you are selling weapons (swords, knives, daggers, blasters, pea-shooters or whatever), bring the usual means of wrapping them securely for transport out of the Dealers Market.

Buyers of bladed weapons or products MUST be over the age of 18 or accompanied by a custodial guardian who MUST conduct the transaction. You must check ID on sales. Violating this provision will result in expulsion from the Dealers Market without refund.

When the room closes for the evening - you close, too. Deal with any remaining customers politely and quickly. Please, shut down your spaces quickly so those of us on Staff may have our dinners, too.

Once the Dealers Market is closed, no one will be allowed inside, other than for DIRE medical emergencies! OryCon will provide private paid security in the Dealers Market when it is closed.

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