Volunteer at NEA Game Fest
Interested in making NEA Game Fest 2025 the best ever?
NEA Game Fest is a volunteer-run event and couldn’t exist without countless hours of work from hundreds of dedicated fans. We have volunteering opportunities for everyone, even without prior experience.
Before the convention, volunteers will need to keep tabs with team email communications and watch any pre-con presentations. Shifts will be available from the time we start setup on Wednesday until we finish tear down on Sunday.
Volunteers are NOT required to purchase a 2025 badge, but you will be ineligible to participate in attendee-hosted events/tournaments or check-out games from the library. You can still bid on silent auction items throughout the weekend.
- For 4+ hours logged, you'll receive a unique "guild guide" volunteer T-shirt as a thank you gift!
- For 8+ hours logged, “at desk” (i.e. registration and library/play & win) volunteers get a free badge for the next NEA Game Fest!
PLEDGE YOUR AVAILABILITY FOR NEA GAME FEST 2025
SHIFT SIGN-UPS LAUNCH JUNE 15, 2025
We're using a new website for volunteer shifts this year. With this, you'll be able to view your commitments and make adjustments accordingly that is sent to you via email.
Let us know which aspect(s) you're interested in helping out with and we will work with you to ensure a pleasant experience as one of our volunteers!
If you cannot make your schedule shift(s), please update your commitments in ivolunteer and/or notify Rachel at rachel@neagamefest.com for assistance.
Here's a tutorial on how to sign up for volunteer shifts via NEAGameFest.iVolunteer.com
**NOTE: If you cannot meet your pledged commitment, please let us know as soon as possible to address your T-shirt order status. If you don't show up for your scheduled shift(s), we'll prioritize other volunteers to receive said T-shirt.
LIST OF TASKS
Host an Event
Description (What’s involved): Want to introduce others to a game you love? Most of our events are attendee run, so you can submit an event you're interested in hosting. Whether it's running a TTRPG or teaching others how to play your favorite board game, get volunteer credits for it!
Special requirements / training: Comfortable with explaining rules to new players. Having game prepped and setup prior to start time.
Hints (Tips for staying comfortable on the job.): Just have fun!
If you like: Hosting a game night
Activity level: Sedentary; during the event.
Ages: Tween to Adult (10+) NOTE: A guardian MUST be present if the event host is 12 or younger, and the event should state that this event is hosted by someone under the age of 16.
Library / Play and Win
Description (What’s involved): Interact with public to check out / check in board games to attendees. Help keep shelves tidy during event.
Special requirements / training: Strong public interface (customer service) skills preferred. Tabletop.Events Training will be provided.
Hints (Tips for staying comfortable on the job.): Good typing skills and being attentive
If you like: Helping people and/or giving recommendations, you’ll enjoy this!
Activity level: Sedentary; during the event.
Ages: Teen to Adult (14+)
Registration
Description (What’s involved): Interact with public to check attendees in when they arrive. Sell at the door badges following procedures established by the Coordinator.
Special requirements / training: Strong public interface (customer service) skills preferred. Previous experience with handling money would be helpful. Tabletop.Events Training will be provided.
Hints (Tips for staying comfortable on the job.): Patience and friendliness will serve you well!
If you like: Helping people, you’ll enjoy this!
Activity level: Sedentary; during the event.
Ages: Teen to Adult (14+)
Setup & Teardown
Description (What’s involved): Load and unload loaned board games. Assemble and disassemble NEA Game Fest storage shelves. Move chairs and tables to designated locations according to map layout. Help clean up any areas that may need it.
Special requirements / training: Able to move various small and large items (<5-50 lbs) around event space.
Hints (Tips for staying comfortable on the job.): Dress appropriately!
If you like: Seeing a space come together.
Activity level: Active; night before and afternoon of last day of event.
Ages: Tweens to Adult (10+)
