GameMaster Event Submission Guidelines

THANK YOU for committing to host a game or event at MythicCon West 2025! MythicCon would not exist if it weren't for incredible volunteer GMs like YOU!

Deadlines

• If you are a full-time GameMaster and want to have access to early game registration, submit your games no later than January 19th, 2025.
• Early game ticket sales for volunteers and full-time GameMasters open on January 25th, 2025.
• General game ticket sales open on February 1st, 2025.

Changes to events must be submitted no later than the event submission deadline of Friday, February 27th, 2025. If you need to cancel your submission after that date, please email gaming@gamesforallevents.com, however, changes after the deadline are discouraged.

GameMaster Perks

GMs who commit to at least 12 hours of game sessions during the convention get FREE ADMISSION to MythicCon and a special GameMaster badge with access to early game ticket registration. Part-time GameMasters receive a discount on their badge, but do not have access to early game ticket registration.

Full-time GameMasters (12+ hours)

Do not purchase a badge. A gaming coordinator will issue you a badge once your event submissions have been accepted. If you have already purchased a badge, please email gaming@gamesforallevents.com for a refund.

Part-time GameMasters (<12 hours)

If you want to run a game or two, but are unsure whether you can commit to running 12 or more hours, purchase a Part-time GameMaster badge. This badge is sold at the same rate as the Mythic Con Full Access badge and gives you the same full-weekend access to the convention.

Email gaming@gamesforallevents.com when you have submitted all of your games to receive a partial refund based on the number of games you submitted:

• <6 hours: $10 off
• 6-11 hours: $20 off
• 12+ hours: Badge is converted to free GameMaster badge and receives a full refund of the purchase price.

Note: Transaction fees charged by Tabletop.events are not refunded.

GM Event Submission Guidelines

GMs have the option to run events as a bystander or play in their own event. When creating your event, please remember to select the "Will event hosts also play the game?" option applicable to your preference. If you opted to leave all slots open for players and your event sells out, you will be required to participate as a GM only.

Note: Selecting this option reduces the overall number of tickets available by one to account for the GM also participating in the game. Only select this if you know you will be a player in your event.

Please include as much information about your event as possible. Please try to include:

• Use your event name to communicate the name of the game system as well as the scenario name. (Example: "Savage Worlds: Betrayal at Farpoint Station")
• Where applicable, include links that provide a detailed description of the game and/or teach the rules of the game. This is especially helpful if it is an obscure or homebrew game. (Examples: Product home page, "Watch it Played" videos on YouTube, BoardGameGeek page for the game.)
• Special space requirements, player preferences or requirements, etc.
• When planning your games, please be mindful of our standard 4 hour slot schedule (see below). Although you are not limited to that schedule, be mindful of your timing so that you do not unintentionally make it difficult for your players to attend other events. Our gaming coordinator will do their best to accommodate your preferred schedule or may suggest alternatives if scheduling your event becomes difficult.

Standard Event Schedule

1. Friday 3:00 PM – 7:00 PM
2. Friday 8:00 PM – 12:00 PM
3. Saturday 9:00 AM – 1:00 PM
4. Saturday 2:00 PM – 6:00 PM
5. Saturday 8:00 PM – Midnight
6. Sunday 9:00 AM to 1:00 PM
7. Sunday 2:00 PM – 6:00 PM

MythicCon GM Code of Conduct

The primary focus of this convention is to: have fun, try new things, learn, share, grow, and play. Please help your players feel welcome, be safe, and have fun!

As a GM, you agree to abide by the following rules:

• Please arrive to your session up to 10 minutes early to set up. If you must be late for any reason, please reach out to the Gaming Coordinator before your scheduled session.
• Tidy your event space after your session and vacate at least 10 minutes in advance of the next session so the next GM can set up.
• Make sure you know the rules for your game. Be prepared to teach players who are new to the game how to play.
• RPGs: Be prepared for your session! Please have pre-generated characters for your players and be ready to go when your session begins.
• All pre-registered players are issued virtual tickets for your game through Tabletop.events and show up on the event schedule. If there is an issue where you have too many people, verify the names of the pre-registered players against your schedule on Tabletop.events.

Feel free to bring any disputes to gaming registration.

Ready to submit your games? Click here to begin!