*Exhibitor Terms and Conditions *

Booth Space Assignment: All space is assigned solely by Dragon Fall Charitable Foundation, referred to hereafter as “Dragon Fall.” Dragon Fall’s decisions about exhibitor space assignments are final and binding.

Payment Terms Exhibitor fees are due at the time of booth selection. Booths are not held or reserved until full payment is received.

Accepted Payment Methods Payment must be made online via credit or debit card. Please contact Dragon Fall staff directly for any alternate payment arrangements.

Refund and Cancellation Policy Exhibitors who cancel their booth space on or before September 15 will receive a 50% refund. No refunds will be issued for cancellations after September 15.

Force Majeure In the event Dragon Fall is cancelled or interrupted due to acts of God, war, government regulation, disaster, fire, strike, civil disorder, or other emergencies beyond the control of Dragon Fall Charitable Foundation, a partial refund or credit may be issued at the discretion of Dragon Fall Management. No guarantees of refund are implied.

Move-In / Move-Out Procedures

Load-in: Thursday, October 2 from 5:00 PM to 10:00 PM Friday, October 3 from 7:00 AM to 9:00 AM Load-out: Sunday, October 5 from 4:00 PM to 7:00 PM Early teardown is not permitted without prior written approval from Dragon Fall Management. The freight door will not be accessible outside the scheduled load-in and load-out times.

Exhibitor Badges Exhibitors are allotted two complimentary exhibitor badges per booth. Badges will be available for pick-up in the Exhibitor Hall until 10pm on Wednesday, then are moved to Registration. Badges beyond the allocated number of complimentary allotment are available at the regular cost.

Security Hotel security personnel will be present at the Grand Geneva Resort; however, Dragon Fall is not responsible for property loss, so please arrange your exhibit to discourage shoplifting. Dragon Fall Management strongly encourages all exhibitors to take reasonable precautions to prevent theft and damages. If an incident occurs, please inform security staff immediately.

General Rules and Regulations Handbill distribution is permitted only within the exhibiting company’s booth or at exhibitor sponsored events. No material may be posted on convention walls, fixtures, or furniture. Violators are responsible for all fees and damages incurred from the removal of such postings. Adhesive stickers are prohibited in the Grand Geneva Resort. Exhibitors are liable for all costs and expenses associated with sticker removal.

Absolutely no selling, soliciting, or handbill distribution is allowed outside of rented booth spaces. Exhibitors must comply with, and be bound by, all laws, ordinances, and regulations of the country, state, county, city, facility, and, whenever applicable, police and fire departments. Authorized company representatives must staff exhibits during all exhibit hall hours.

No exhibitor or member of an exhibit may promote, display, or behave in a manner considered offensive to decency or good taste as determined by Dragon Fall Management. Demonstrations and all other activities must be confined to the limits of exhibitors’ booths. Aisles may not be obstructed at any time. Exhibitors may not conduct activities of any kind that lead to congestion of aisle traffic.

Music may not be played without the proper license of copyrighted music. Volume must be appropriate as determined by Dragon Fall Management.

Attendees and exhibitors are expressly prohibited from carrying weapons and/or weapon replicas. Weapons on display must be secured to tables or display for safety. Weapons purchased in the Exhibit Hall must be safely contained or packaged by the seller in such a manner that all edges are covered securely, and the purchaser must remove purchased weapons from the convention site to a safe location (hotel room or vehicle) at his or her earliest opportunity.

No one will be allowed into the Exhibit Hall during closed hours. All needed items and valuables must be taken with the exhibitor before the Exhibit Hall closes each evening. Exhibitors will be allowed into the hall one hour before Exhibit Hall opens and may stay up to one hour after it closes. Dragon Fall prohibits the sale and/or use of games of chance. Games of chance are defined as games in which a fee is paid specifically for the opportunity to receive an item of interest or value. Games of chance are permitted only as a free promotion or giveaway.

Drug paraphernalia, consisting of equipment, product, or material that is manufactured or modified for making, using, or concealing illegal drugs, is prohibited at Dragon Fall and may result in removal from the convention. The removal of exhibits and materials prior to the official close of the Exhibit Hall will not be permitted. Exhibitors must remain present and open until closing on the final day.

Banner and Display Standards All exhibit decorations must meet fireproof standards and city fire ordinances. Applicable certification must be presented upon request.

Electrical equipment and wiring must conform to national and local electrical codes.

For any company whose booth includes constructed elements of greater than eight feet of elevation, the company must submit plan view (top-down view) and elevation view (view from the front, showing height) designs.

_Behavior Standards for Dragon Fall _Profanity – The gratuitous use of profanity and symbols considered vulgar by contemporary standards of a product’s target market is not acceptable unless integral to a character or story. At the sole discretion of Dragon Fall Charitable Foundation Management, such material may not be advertised, displayed, or sold at Dragon Fall.

Violence and Gore – Products depicting lurid scenes of excessive bloodshed, gory or gruesome crimes, depravity, lust, filth, sadism, or masochism, presented editorially or graphically, are unacceptable. Products featuring depictions of unnecessary violence, brutality, physical agony, and gore, including but not limited to, extreme graphic or descriptive scenes presenting cannibalism, decapitation, evisceration, amputation, or other gory injuries, may not be advertised, displayed, or sold. Sexual Themes – Displays containing items and/or sexual themes are not permitted. Products depicting rape and graphic lust may not be advertised or sold.

Products featuring sexual perversion and/or sexual abnormalities are unacceptable for advertising, display, or sale. Nudity – Displays or advertising containing nudity are not acceptable. Degrading or salacious displays are unacceptable. Explicit depictions or facsimiles of reproductive organs are not permitted.

Wearing and Selling Costumes or Weapons – Advertising, wearing, and selling costumes is permitted if they are in good taste and do not present a hazard to others such as sharp edges or protrusions. All twentieth-century costumes or uniforms are prohibited from the convention. Uniforms of those currently on active duty in the military are exempt, assuming they are properly attired. No one may carry weapons or weapon replicas. Weapons for sale must be inoperable and/or locked and/or encased and/or have a limited range of motion.

Video reproductions – You must be officially licensed to sell videos. Sales of reproductions (bootlegs) will not be tolerated. Compliance – All exhibitors and advertisers are obligated to comply with these standards. Failure to comply will result in the refusal of advertising materials, alteration or removal of unacceptable products/activities, or closure of exhibits/displays found to be in noncompliance. In this case, no refunds will be issued.

Security and Liability Exhibitors are solely responsible for paying all applicable city, county, state, and federal taxes on sales and promotional activities at Dragon Fall.

Dragon Fall will arrange for personnel to control access to the Exhibit Hall but is not responsible for any injury to exhibitors’ agents, servants, employees, or damage to or theft of property from any cause prior to, during, or subsequent to Dragon Fall. Exhibitors agree to indemnify and hold harmless Dragon Fall Charitable Foundation against any and all claims for such loss, damage, or injury.

Exhibitors are required to insure their own exhibits, display materials, merchandise, and personnel. Exhibitors agree to indemnify, defend, and hold harmless Dragon Fall against any and all claims for loss, damage, or injury associated with exhibitor’s vehicles, property, personnel, events, and general conduct at the event. If Dragon Fall or the owners of the convention site are held liable for reasons caused or aggravated by exhibitor’s actions, exhibitors shall reimburse all related costs.

Exhibitors are fully responsible for any loss, damage, or injury to the convention-site owners or personnel resulting from exhibitors’ displays or actions.

Exhibitors are fully responsible for any loss, damage, or injury to Dragon Fall attendees resulting from exhibitors’ displays or actions.

Exhibitors are liable to the convention services firm for any and all damage, from whatever cause, to rented or leased booth equipment and shall indemnify, defend, or hold harmless Dragon Fall against any and all claims or suits for such damage. Dragon Fall reserves the right to cancel arrangements or contracts or close an exhibit whenever deemed necessary for safety or compliance with legal or site requirements. Use of any product by any exhibitor containing the Dragon Fall trademark, logo, or other IP is prohibited without express written permission.

All matters and questions not covered by this agreement are subject to the decision of Dragon Fall Management. Exhibitors agree to comply with all additional rules as prescribed.

Exhibitors acknowledge that they have read, understood, and agree to comply with these terms and conditions. terms