TL;DR – don’t be a dick.

Harassment Policy

ChupacabraCon is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion, or preference in gaming system. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference [without a refund] at the discretion of the conference organizers. Harassment includes verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, and/or religion] sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference [with no refund]. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. [Conference staff can be identified by staff t-shirts and/or badges. Guests may request that their situation isd handled by a staff member of a particular gender if they are more comfortable.]

Conference staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance!

Terms of Purchase: By purchasing a ticket or volunteering to attend ChupacabraCon as a GM or general volunteer, you and any other ticket holders purchasing tickets via your account agree to this code of conduct, ChupacabraCon standards, rules, regulations, terms, and conditions. Failure to comply could result in expulsion from the convention without refund. By purchasing a ticket to attend ChupacacabraCon you understand that you may be photographed for media purposes.

Standards of Conduct

Rules and Regulations

Expulsion/Banning Policy

ChupacabraCon reserves the right to expel, ban, permanently ban (permaban) or take any other action/remedy as deemed appropriate for any guest, attendee, vendor, sponsor, volunteer, or other person or persons for any reason. That said, it is the committee’s intent to apply the highest ethical standards and practices to any such decisions.

Allegations of improper behavior that are brought to our attention will be taken seriously. The convention committee will take the following into consideration prior to taking any action:

Do we have reasonable evidence to suggest that allowing this person to attend or continue to attend ChupacabraCon will result in risks to the health and safety of our participants? Have any complaints about this person been registered directly with ChupacabraCon? Does the person in question have a record of convictions for violent, sexual, or related crimes? Are the allegations corroborated or supported by solid evidence (including witness testimony)? Are the allegations from a trusted, first-hand source (as opposed to hearsay)? Is there a recent (within the last decade) pattern of inappropriate behavior? The health and safety of our attendees is of the utmost importance. The Conference Committee shall endeavor to produce logical and impartial decisions on a case-by-case basis. Committee members with any conflict of interest shall recuse themselves from any such process.

In the event that one of our attendees is assaulted, harassed, or otherwise mistreated, we will do our best to de-escalate the situation and ensure the safety of all parties. We reserve the right to contact emergency services as appropriate or required by law. It is our desire that all attendees have a safe and fun convention going experience!

Terms and Conditions

ChupacabraCon and Austin Creative Pathways Event Management reserves the right to require the alteration or removal of any article or activity brought into the convention that is deemed objectionable in nature or offensive to the average person attending the convention and shall not be held liable for loss, damage, or injury resulting from alteration, omission, or rejection of said material. Attendees agree to indemnify, defend, and hold harmless ChupacabraCon and Austin Creative Pathways against any and all claim for such loss, damage or injury. Attendees will be given a reasonable period of time in which to consider any changes required by convention staff and may withdraw material. ChupacabraCon and Austin Creative Pathways are not responsible for any injury to attendees or damage to or theft of property from any causes prior to, during, or subsequent to ChupacabraCon. Attendees hereby expressly agree to indemnify and hold harmless ChupacabraCon and Austin Creative Pathways against any and all claims for such loss, damage or injury. ChupacabraCon and Austin Creative Pathways reserves the right to cancel arrangements or contracts or expel an attendee whenever it is deemed necessary for the safety or comfort of those attending the convention; whenever the display, activity, or material sold is objectionable or offensive to the average person attending ChupacabraCon, whenever legal conditions, convention policies, or requirements of the convention site so dictate, or whenever portions of the convention site are destroyed or damaged. Likewise ChupacabraCon and Austin Creative Pathways reserve the right to cancel arrangements, contracts, or dealer tables if the convention fails to take place as scheduled, is interrupted and/or discontinued, or access to the premises is prevented or interfered with by the reason of any strike, lock out, act of war, act of God, emergency declared by government agency or event management, or for any other reason that terminates this contract. In the event of such termination, attendees waive all claims of damages and agree that the sole liability of ChupacabraCon and Austin Creative Pathways is the entry fee paid, less a pro rata portion of all costs and expenses incurred and committed to, by ChupacabraCon and Austin Creative Pathways. Attendees must comply with all laws of the United States as well as all applicable state or local ordinances, rules and requirements of police and fire departments or other authorities of such jurisdictions, will obtain all necessary permits and licenses with respect to their activities, and will not do or suffer to be done anything during the term of this agreement in violation of any such laws, ordinances, rules or regulations. If the attention of said attendee is called to any such violation committed by said attendee, said attendee will immediately desist and correct, or cause to be corrected such violation. Attendees agree to indemnify, defend, and hold harmless ChupacabraCon and Austin Creative Pathways from ally and all costs, suits, and legal proceedings alleging violations of any such law or regulation.

All matters and questions not covered by this agreement and these terms are subject to the decision of ChupacabraCon and Austin Creative Pathways. Attendees agree to abide by and conform to all additional rules and regulations from time to time adopted or prescribed by ChupacabraCon and Austin Creative Pathways for the management of the convention. Attendees acknowledge that they have read the preceding terms and conditions, expressly agree to comply with them, and authorize ChupacabraCon and Austin Creative Pathways to enforce them.