We are excited that you would like to sponsor Geek Game Days 2025 at Bob Duncan Center in Arlington, TX. It's great to find others who share our passion for boarding gaming and bringing people together.
Please read carefully and refer back to this information as needed.
Merchandise Sales
Sponsors and exhibitors are welcome to sell branded items, games, art, apparel, and other approved products at their booths throughout the event.
Sales Disclaimer
Geek Game Days provides a platform for visibility and engagement, but we cannot guarantee foot traffic, attendee purchases, or individual sales performance. All sponsors and exhibitors are fully responsible for their own sales, pricing, and promotion during the event.
Transactions & Taxes
All transactions are solely between the sponsors / exhibitors and their customer(s). Sponsor/exhibitor are responsible for collecting and remitting all applicable sales tax and fees related to doing business.
Table Protection
We recommend bringing a tarp or cover to protect your table after hours. While we expect attendees to respect all displays, many of the displays are in public areas so GGD cannot guarantee item security during the event.
Join the Fun!
We highly encourage sponsor/exhibitors to participate in open gaming when you're not at your booth. It’s a great opportunity to connect with attendees, build relationships, and immerse yourself in the community.
Food Handling Requirements
If your booth includes any food handling, staff must display a valid Tarrant County Food Handler’s Certificate.
Table Location
While we aim to accommodate location preferences, GGD staff reserves the right to adjust table placements on the day of the event if necessary.
Decorations & Setup
All decorations must be either tabletop or free-standing.
Do not attach anything to the Bob Duncan facility (this includes walls, ceilings, fixtures, windows, trees, flower beds, or turf).
Prohibited items: Paint, spray products, shoe polish, and fasteners such as tape, nails, screws, hooks, staples, or tacks.
Pathways
All tables and displays must be arranged to maintain clear, unobstructed pathways throughout the venue, as directed by GGD and Bob Duncan staff.
Emergency Exits
Emergency exits must remain unblocked at all times.
Smoking Policy
The Bob Duncan Center is a non-smoking facility. Smoking—including e-cigarettes—is not permitted indoors, on walkways, or on the patio.
Animals
Only service animals on duty are allowed inside the venue.
Damage to Property
Sponsor/exhibitor will be held responsible for any damage to the Bob Duncan facility or grounds caused by their setup, materials, or actions. Please take care when arranging and removing your displays.
Promotional Materials & Activities
To ensure a welcoming and consistent experience for all attendees, please follow these guidelines regarding promotional activity at your booth:
Any literature or handouts must be informational only.
No calls to action (e.g., "Sign up now," "Donate today") are permitted without prior GGD Staff approval.
Soliciting donations of any kind is strictly prohibited.
Any raffles, drawings, or giveaways must be approved in advance by GGD staff.
Please review the Convention Policies with everyone on your team.
You must purchase your sponsorship by the following dates:
To have your logo on the T-Shirt | May 1, 2025 |
To have your logo/link on our website | July 1, 2025 |
To be a sponsor | July 31, 2025 |
Please have people at your sponsor tables and engaging with participants during these hours at a minimum.
You are welcome, at your discretion, to have people at your table after the times listed as long as the convention is open.
We also highly encourage you to play games and mingle with convention participants outside of these hours.
Friday, August 1st | 2:00pm to 9:00pm |
Saturday, August 2nd | 10:00am to 5:00pm |
Sunday, August 3rd | 10:00am to 5:00pm |
Setup will be available for all sponsors from 9:00am to 11:00am on Friday, August 1, 2025. If you need to set up outside of these hours, please let us know.
If you’re unsure whether your materials or promotions meet these guidelines, please contact us at ggd@fortworthgamenight.com. We're happy to help!