GameStorm 25

Code of Conduct](#code)

Personal Interactions

Child policy

Health and Safety

Badges

Food

Hotel Interactions

Privacy, Photography, and Electronic Recording

Sales of Merchandise

Smoking

Weapons

Refunds

Dealers

This Code of Conduct is to provide guidance to all GameStorm convention members. It is to help ensure that the behavior of one individual does not adversely disturb the rest of the members. It applies to all pre-con, at-con, and post-con activities that are related to GameStorm. All members are encouraged to read this Code and ask questions about anything that they do not understand.

GameStorm is prepared to deal with any violations of the code as legally, rapidly, and efficiently as possible. We hope that all members will help to make GameStorm an enjoyable experience for all, by respecting the rights of all attendees while in attendance.

GameStorm reserves the right to revoke membership and eject any individual at any time from GameStorm. No refunds will be provided.

Failure to adhere to the code of conduct may result in:

OSFCI CODE OF CONDUCT

OSFCI does not tolerate discrimination or harassment of any kind, including but not limited to physical assault, battery, deliberate intimidation, stalking, inappropriate language or unwelcome physical contact. This policy applies to any attendee’s interactions with fellow con-goers, program participants, hotel employees, and guests of the hotel, including panel discussions.

Be respectful of and courteous towards others. Attendees are expected to understand that one needs to ask before touching and that “no” means “no”. If someone says “no” or “go away”, an attendee’s business with that person is done.

Violation of this policy can result in action by the convention committee ranging from warnings to having the violator’s badge revoked with no refund, and the decision of the event chair is final. Action by the convention in no way precludes the injured individual or the hotel from pursuing whatever remedies, civil or criminal, they see fit.

After the event, OSFCI may take further action, including banning the violator from further events.

Please note that other behaviors, including but not limited to destruction of hotel property, can also result in the actions described above.

A copy of the procedures for enforcement of this code are available on the OSFCI web site at OSFCI.org.

PERSONAL INTERACTION

We ask that you respect others so that everyone is comfortable and feels safe while attending GameStorm.

If you feel that you have been harassed or discriminated against:

PLEASE: Keep in mind that unless an incident is reported, nothing can be done.

CHILDREN

A completed waiver signed by a parent or legal guardian is required for all children age 17 and under. The waiver form must include contact information for the parent or guardian, which will only be used in relation to care of the child.

Child Waiver: 15 and over

Child Waiver: Under 15

HEALTH AND SAFETY

GameStorm is a publicly facing event, and as such we are very concerned about your health and safety. We are actively monitoring current state and federal regulations and will work to inform you as much as we can on our status.

If you are sick, we strongly encourage you to stay home and get better. If you become ill during the convention, you are welcome to stay on site, but please be aware that there are many people around who do not wish to get ill.

Masks will be strongly recommended (but not required) at GameStorm. We encourage you to be responsible for yourself and respect the others around you.

Should a GM request masks be required at their table, please honor this request as they are concerned for the safety of their players.

Additionally, certain department rooms may require masking and/or sanitizing of hands prior to entry. Please observe all posted notices prior to entering any function space.

Please do not reorganize any of the tables as they are set up for fire code and safety.

Masks must fully cover mouth and nose when in all function space. Neck Gaiters and bandanas are not considered masks. We are currently reviewing face shields and masks with filters.

BADGES

GameStorm is a membership event and membership badges must be worn at all times by all members and staff. A badge is only valid for the individual to whom it was issued. Badges may not be shared.

GameStorm requires that all individuals have membership badges for the convention, and that they be clearly visible when at GameStorm. For children under age 5, badges may be attached to a diaper bag or stroller and must have child’s name AND parent’s name printed on it.

FOOD

Outside food and drink are not permitted within the hotel’s function space.

Outside food includes food from home, nearby restaurants, food trucks, etc. Function space includes the hotel lobbies, the Dealer’s Room, and all gaming/activity spaces, including hotel suites used for gaming.

Personal food may eaten in the Glisan room, or consumed in your hotel room.

The hotel does serve food at the restaurant, as well as some snacks at the gift shop, and occasionally has grab and go food for sale in the lobby. Any of these items are allowed within function space.

Please keep in mind that some Game Masters, for the protection of their personal games, may not be comfortable with food or drinks being consumed at their tables. Please ask first, and be respectful of their decision.

HOTEL INTERACTIONS

We ask that you follow any and all rules set by the convention hotels.

PRIVACY, PHOTOGRAPHY AND ELECTRONIC RECORDING

GameStorm members should be aware that photographs, video and audio recordings occur during the convention, and that their likenesses may appear in these recordings. Attendees and members agree to assign without compensation the use of their likenesses for the use of promotion material.

GameStorm welcomes members of the press to all events. All journalists, media photographers and any other members of the press are required to display a Press ribbon attached to an official GameStorm badge or be accompanied by a GameStorm staff member at all times.

Members should be polite and ask before taking photographs or recordings of members and attendees whenever possible. Photography and audio/video recordings for personal archival use is generally acceptable, unless an individual makes it clear that they do not wish to be photographed or recorded, in which case it becomes expressly forbidden.

The usage of photographic or recording devices is prohibited in any area of the convention where videos are being shown. Where allowed, please take photographs before or after a program event to avoid distracting panelists and audience members to the maximum extent possible.

SALES OF MERCHANDISE

The offering for sale of any merchandise may occur only in designated areas and with the permission of GameStorm.

SMOKING

Smoking and vaping are not permitted in any indoor public area at GameStorm. Smoking is also not permitted within 10 feet of doors, windows and vents, per state law, ORS § 433.845.

WEAPONS

The wearing and carrying of weapons is permitted at GameStorm ONLY with prior written permission of the GameStorm Chair. Fake weapons (e.g. boffers) may be used only in designated areas at designated times. Failure to comply is grounds for immediate expulsion from the convention.

Any actual weapon or item that can be mistaken for a weapon that is purchased in the Dealers Room must be wrapped and immediately transported to a hotel room or vehicle.

Any weapon (actual, realistic or toy) that is utilized in a threatening or harmful manner is a violation of the code of conduct.

MEMBERSHIP REFUNDS & TRANSFERS

Paid memberships will not be rolled forward to a future convention. If you cannot attend (or have obtained a complimentary membership after purchase, making your paid membership redundant), you have the following options, which you would initiate by contacting registration:

  1. You can request a refund, preferably before the closing date of pre-registration membership sales for the convention. Any refunds requested after that time will be subject to approval of that convention’s Chair.

  2. You can request a transfer of your paid membership to another person. These requests will be accepted until the day before the convention. Earlier is better.

  3. You can donate the amount paid for your membership to the convention. If you do not attend, and we have received neither a request for transfer or a request for refund by the end of the month in which the convention is held, it will be assumed that you are using this option.

You can only have one complimentary membership to the convention at a time. If you are eligible for complimentary memberships for multiple reasons, only one will apply.

Some complimentary memberships are transferable: Complimentary dealer and press memberships are transferable to another person working for the same dealer or press entity.

The only kind of membership that will be rolled forward to a future convention is a Guest Game Master membership, and only if you are unable to attend the convention for which it is rewarded. To have it rolled forward, contact registration by the end of the month in which the convention is held (though it would be better to do so prior to the convention).