Dealers Room Policies
Before the convention:
To provide a diverse Dealers Room, all applications are reviewed for booth content, space needs, and variety. Space in the Dealers Room may sell out early. If your registration is received after all space has been sold, you will be given the option of being placed on the waiting list or withdrawing your application. Please notify the Dealers Liaison (email@example.com) if you need to cancel your attendance. Refunds, when appropriate, will be paid as soon as possible. Cancellations made close to the convention may be refunded after the convention, if the space can be re-sold. Every dealer staff person in the Dealers Room during the convention is required to have a membership. Each worker in your space must have their own membership. Note: “<Business Name> Minion” and similar names are not acceptable legal names unless you can produce a government-issued ID with that name on it. Badges may not be swapped. Any space that isn't claimed by its occupant by noon on the first day of the event will be subject to reassignment to someone on the waiting list, or resold. No refunds will be issued for "No-Notice, No-Show". The only exceptions made will be in cases of actual emergencies. Please notify the Dealers Liaison as soon as you possibly can in such situations. If you are running late, you can prevent reassignment of your space by giving notice in advance of the delay. All dealers with confirmed space will be given a telephone number to contact in case of such an event. It can also be used to notify the liaison if you need to cancel your participation in GameStorm. Setup: We must comply with all rules of the Portland Fire Marshal, as we could be inspected during GameStorm. The aisles must be 8’ wide and unblocked. Each extension cord (from the wall) can have only one power strip plugged into it. Please don't rearrange your space or exchange spaces with other dealers without getting prior permission from the Dealers Liaison. Those of you requesting access to electrical outlets need to know that con's supply of power strips and extension cords is limited and in high demand convention-wide. If you have such equipment of your own, please bring it. Label your equipment! Don't forget to check that it is all with you when you leave. Please choose the display methods for your merchandise responsibly. Please utilize screens or containers to block view of and easy access to materials of an adult nature from the aisle. Courtesy and discretion will be appreciated. During the convention: Only members and guests of the convention are allowed into the Dealers Room. If someone who is neither a member nor a convention guest is bringing you something, ask them to pick up a delivery pass at Registration. If you think you'll need one, you can get one beforehand as well. Please keep your displays and merchandise inside your space. This rule applies to booths and tables. Do not burn incense or display open perfume containers. Keep music and video reasonably discrete. If someone wants to hear a sample more loudly, please provide earphones. GameStorm is a weaponless convention. If you are selling weapons (swords, knives, daggers, blasters, pea-shooters or whatever), bring the usual means of wrapping them securely for transport out of the Dealers Room. Buyers of bladed weapons or products MUST be over the age of 18 or accompanied by a custodial guardian who MUST conduct the transaction. You must check the ID on sales. Violating this provision will result in expulsion from the Dealers Room without refund. No outside food (i.e. food not sold by the hotel) is allowed in any function space area, including the Dealers Room. When the room closes for the evening - you close, too. Deal with any remaining customers politely and quickly. Please, shut down your spaces quickly so those of us without assistants can have our dinners, too. Once the Dealers Room is closed, no one will be allowed inside. GameStorm will provide private paid security in the Dealers Room when it is closed.
I (we) have read, understand, and agree to the Dealers Room Policies. I (we) agree it is my (our) responsibility to make sure the business employees and/or assistants know and follow the Dealers Room Policies.
GameStorm 23 March 23-26, 2023 DEALER RELEASE AND WAIVER
Dealer assumes entire responsibility and hereby agrees to protect, indemnify, defend, save and hold harmless Oregon Science Fiction Conventions, Inc. (OSFCI), GameStorm, and their agents, the Holiday Inn (Columbia Riverfront, Portland) and its employees and agents, against all claims, losses and damages to persons and property, governmental charges or fines, and attorney’s fees arising from out of, or caused by dealer’s installation, removal, maintenance, or part thereof, excluding any such liability caused by the sole negligence of OSFCI, GameStorm, or the Holiday Inn (Columbia Riverfront, Portland).
Additionally, the dealer acknowledges that OSFCI, GameStorm, and the Holiday Inn (Columbia Riverfront, Portland) are not responsible for insurance covering dealer’s property, liability, or costs due to operation. It is the sole responsibility of the exhibitor to obtain property damage, liability, theft and business interruption insurance covering any and all losses by the dealer.
I (We) hereby acknowledge that I (we) have read the above and understand it, and accept the conditions set forth above and in the policies of the convention for the duration of GameStorm 23. (This waiver must be agreed to before you will be assigned space in the GameStorm 23 Dealers Room.)
By clicking agree you are stating that you have read and agree to ALL THE ABOVE.