Game Submission Guidelines THANK YOU for committing to host a game or event at ConCarolinas! ConCarolinas would not exist if it weren't for incredible volunteer GMs like YOU! Changes to events must be submitted no later than the event submission deadline of Saturday, May 9th, 2026. If you need to cancel your submission after that date, please email gaming@concarolinas.org, however, changes after the deadline are discouraged. GameMaster Perks GMs who commit to at least 12 hours of game sessions during the convention get FREE ADMISSION to ConCarolinas and a special GameMaster badge. Full-time GameMasters (12+ hours) Do not purchase a badge. A gaming coordinator will issue you a badge once your event submissions have been accepted. If you have already purchased a badge, please email gaming@concarolinas.org for a refund. Part-time GameMasters (<12 hours) You must purchase a ConCarolinas Full Access badge if you are committing to run less than 12 hours' worth of games. Email gaming@concarolinas.org when you have submitted all of your games to receive a partial refund based on the number of games you submitted: Note: Transaction fees charged by Tabletop.events are not refunded. GM Event Submission Guidelines As a GM, you have the option to run your game as a bystander or play in your own game. When creating your event, please remember to select the "Will event hosts also play the game?" option applicable to your preference. If you opted to leave all slots open for players and your event sells out, you will be required to participate as a GM only. Note: Selecting this option automatically reduces the overall number of tickets available by one to account for the GM also participating in the game. Only select this if you know you will be a player. Please include as much information about your event as possible. Please try to include: ● Use the event name to communicate the name of the game system as well as the scenario name. (Example: "Savage Worlds: Betrayal at Farpoint Station") ● Where applicable, include links that provide a detailed description of the game and/or teach the rules of the game. This is especially helpful if it is an obscure or homebrew game. (Examples: Product home page, "Watch it Played" on YouTube, Board Game Geek or RPG Geek.) ● Special space requirements, player preferences or requirements, etc. ● When planning your RPG/Miniature games, please be mindful of our standard 4 hour slot schedule (see below). Although you are not limited to that schedule, be mindful of your timing so that you do not unintentionally make it difficult for your players to attend other events. Our gaming coordinator will do their best to accommodate your preferred schedule or may suggest alternatives if scheduling your event becomes difficult. Standard RPG Event Schedule 1. Friday 3:00 PM – 7:00 PM 2. Friday 8:00 PM – 12:00 PM 3. Saturday 9:00 AM – 1:00 PM 4. Saturday 2:00 PM – 6:00 PM 5. Saturday 8:00 PM – Midnight 6. Sunday 9:00 AM to 1:00 PM 7. Sunday 2:00 PM – 6:00 PM • When planning your Boardgames, please be mindful of our standard 42hour slot schedule (see below). Although you are not limited to that schedule, be mindful of your timing so that you do not unintentionally make it difficult for your players to attend other events. Our gaming coordinator will do their best to accommodate your preferred schedule or may suggest alternatives if scheduling your event becomes difficult. Standard Boardgames Event Schedule 1. Friday 3:00 PM – 5:00 PM 2. Friday 5:00 PM – 7:00 PM 3. Friday 8:00 PM – 10:00 PM 4. Friday 10:00 PM – Midnight 5. Saturday 9:00 AM – 11:00 PM 6. Saturday 11:00 AM – 1:00 PM 7. Saturday 2:00 PM – 4:00 PM 8. Saturday 4:00 PM – 6:00 PM 9. Saturday 8:00 PM – 10:00 PM 10. Saturday 10:00 PM – Midnight 11. Sunday 9:00 AM to 11:00 PM 12. Sunday 11:00 AM to 1:00 PM 13. Sunday 2:00 PM to 4:00 PM 14. Sunday 4:00 PM to 6:00 PM

ConCarolinas GM Code of Conduct The primary focus of this convention is to: have fun, try new things, learn, share, grow, and play. Please help your players feel welcome, be safe, and have fun! As a GM, you agree to abide by the following rules in addition to the ConCarolinas Code of Conduct: ● Please arrive to your session up to 10 minutes early to set up. If you must be late for any reason, please reach out to gaming@concarolinas.org or a staff member before your scheduled session. ● Tidy your event space after your session and vacate at least 10 minutes in advance of the next session so the next GM can set up. ● Make sure you know the rules for your game. Be prepared to teach players who are new to the game how to play. ● RPGs: Be prepared for your session! Please have pre-generated characters for your players and be ready to go when your session begins. ● All pre-registered players are issued virtual tickets for your game through Tabletop.events and show up on the event schedule. If there is an issue where you have too many people, verify the names of the pre-registered players against your schedule on Tabletop.events. Feel free to bring any disputes to the registration desk. Ready to submit your games?