DoubleTree by Hilton Hotel Libertyville - Mundelein
510 IL-83, Mundelein, IL 60060, USA
*If you submit auction lots after April 24th at 9:00 pm, you must print your own bid sheets.
**You will be able to sign up for events throughout the weekend using your TTE account.
The Gaming Hoopla is a gaming convention that is a fund-raiser for cancer related charities. This year the Gaming Hoopla is happy to again partner with Aurora Cancer Care! To find out more about the Hoopla and why we do it, click HERE.
The Gaming Hoopla features tabletop board gaming, miniatures, RPG's, giant board games, tournaments, free game rental from the Gaming Hoopla games library, the Best Raffle Ever, a silent auction, a game store exhibitor, and more!
With hundreds of scheduled events, as well as open gaming areas and a well-curated games library, Gaming Hoopla is an ideal place for board game hobbyists to play with friends and family, or to meet new gaming buddies!
The DoubleTree is located at 510 IL-83, Mundelein, IL 60060. Less than an hour north of Chicago center and 1 hour south of Milwaukee center, 15 minutes off I-94, the DoubleTree by Hilton offers comfortable rooms, the Karma Pub for evening libations, and dozens of very close dining options from fast food to sit-down restaurants.
The hotel is offering a reduced rate room for Hoopla attendees, but you must reserve your room by April 14th! Each room reservation includes breakfast for 2 people per day.
You can book your room using any of these methods:
Phone: 800-222-TREE or 847-949-5100
Or click here: DoubleTree Reservtions
Don't forget to use the room block code "GH5" to get the discounted room rate - the link above should have this code entered already
We know that COVID numbers are doing well in Illinois and that mask mandates have been lifted for nearly all indoor spaces across the state, but we are choosing to KEEP our mask requirement in place for two important reasons:
- The transmissibility rates of newer COVID variants are very high, meaning a large group of people are much more susceptible and likely to transmit it than small groups.
- At its core, the Hoopla is an event to support individuals and families who previously or are currently battling cancer. Thus our core demographic is more medically vulnerable then the average gamer, so we feel it is critical to keep this group in mind when planning the Hoopla. So we will adhere to a higher level of risk prevention and keep masks required in all Hoopla spaces.
SO WHAT DOES THAT MEAN? Any time you cross into a space that is Hoopla-only, you will be expected to wear a mask over both your nose and mouth. If you wish to eat or drink and want to take your mask off for an extended amount of time, we respectfully ask that you do so outside of Hoopla-only spaces. You are not required to wear a mask in other parts of the hotel that are open to the general public.
RULES OF RESPECT: We realize asking people to mask back up is inconvenient, and is frustrating to everyone. So we want to lay out a few ground rules here to help get everyone on the same page: - We have added mask-based harassment to our Code of Conduct. If you are verbally harassing someone for either wearing (or not wearing) a mask, you may be expelled from the Hoopla without a refund. Please bring any concerns about harassment to an available staff member. - If you are asked by Hoopla staff members repeatedly to put on a mask (or to wear one properly) and you continually do not comply, that is also grounds for removal from the Hoopla without a refund. - You will likely see hotel staff without a mask in Hoopla-only spaces, as we cannot control the policy that the Doubletree requires for their staff. If you have concerns about an unmasked hotel staff member, PLEASE talk to any Hoopla staff person (look for the purple Hoopla shirts)
Proof of Vaccination REQUIRED For attendees over the age of 5
All attendees five (5) years and older will be required to show proof of a COVID vaccination when they check in to receive their badge. Those without proof of vaccination will be denied from getting their Hoopla badge. Children under the age of five years old are encouraged to wear a mask if they are old enough to tolerate one. Proof of vaccination means:
The Gaming Hoopla staff strongly encourages attendees to also follow the CDC guidelines for booster shots of the COVID vaccine, but we will not be checking the status of booster shots for registration.
Medical exceptions are available on a limited basis to ensure a high level of vaccination, but may require proof of a negative test within 48 hours of your arrival. Please contact email@example.com if you are unable to receive a vaccine for medical reasons and wish to attend.
If you can't attend this year, you can still support the Hoopla by buying 2023 Gaming Hoopla merchandise instead!
Limited Edition 15th Anniversary Set
If you really want to support the Hoopla in a big way, buy a VIG badge instead and get: